American Heart Association Administrative Support Coordinator - Professional Education in Albany, New York


Are you ready to join an organization where you can make an extraordinary impact every day?

Imagine all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every day. Is it easy? No. Is it worthwhile? Absolutely.

This is satisfying and challenging work that makes a real difference in people's lives. We are where you can achieve professional growth with personal fulfillment. We are where you can connect people to making a lifesaving impact. We are where you can partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare. The American Heart Association is where you can make an extraordinary impact.


The American Heart Association (AHA) is recruiting to fill an Administrative Coordinator position in our Founders Affiliate office located in Albany, NY.

This position is responsible for executing strategic plans for two issue based campaigns. This position will support the 1) Vice President of Quality Systems Improvement in all aspects of coordinating professional education conferences 2) Director of Professional Education and Fellows Societies in all aspects of coordinating professional education and fellows societies conferences/programs.

This is a 12 month grant funded position with extension opportunities possible. This is an hourly position and staff work a 37.5 hour work week. Pay for this position is $20.00 hourly.

Job Duties: (i nclude, but are not limited to):

  • Compiling needed materials for Professional Education Conferences and Fellows Societies Programs including but not limited to:

  • assisting with the preparation of conference certification application

  • assist with the completion of post activity summaries & collating evaluations

  • maintain spreadsheets to track speaker, committee, poster abstracts, scholarships, awards and exhibitor information to ensure all materials are received and available as requested

  • registering & following up with participants by working with various registration programs; maintain and update registration lists for communicating with the registrants and preparation of reports for staff and planning committees (e.g. sending weekly confirmations emails to new registrants)

  • designing/updating event marketing materials and day of materials

  • coordinating and assembling all day off logistics and materials

  • preparing materials and event related errands

  • Similar duties will also extend to teleconferences and web conferences

  • Data management for multiple programs and staff in various data platforms (maintain and update as applicable)

  • Finance Responsibility including accounts payable/receivable, including registration fees, sponsorship and exhibitor income and budget reconciliation

  • Drafts correspondence (mail merging), reports, spreadsheets, scripts, informational materials, and presentations using various graphic, database and word processing programs as needed

  • Maintain event laptops


Here are some of the preferred skills we are looking for:

To perform this job successfully, an individual must be able to perform each skill satisfactorily. The requirements listed below are representative of the knowledge, skills and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Candidate must have strong computer skills, proficiency with Microsoft Office (including PowerPoint) and excellent technical skills

  • Candidate must be results driven; detail oriented, with excellent oral and written communication skills, and have a desire work in health improvement.

  • Candidate needs to be self-motivated, independent worker who can manage multiple projects

  • Occasional overnight travel throughout the northeast territory (Maine to NJ)

  • Ability and willingness to travel as position demands

Take a look at the experience we require:

Education: Must have earned a high school diploma or GED. College degree or some college a plus.

Experience: Must have at least 2 years of experience in a related role. Project management experience helpful.

Attracting talented, committed employees means offering a competitive benefits package, ongoing professional development and training, and a diverse and inclusive environment in which to work and grow. And we do.

Our Rewards & Benefits package not only gives you the total benefits you want, but also goes above and beyond with innovative programs to develop your skills – helping you grow and thrive at the American Heart Association.

If you have questions related to this position, please feel free to e-mail me at .

While we can only contact/interview those applicants deemed most qualified for the position, we do appreciate all applicants for their interest and effort in applying. In most cases you can expect to hear from us within one week from the receipt of your completed application.

At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.

Be sure to follow us on Twitter to see what it is like to work for the American Heart Association and why so many people enjoy #TheAHALife EOE Minorities/Females/Protected Veterans/Persons with Disabilities

Requisition ID 2018-3301

Job Family Group Business Operations

Job Category Administrative/Clerical