American Heart Association - Administration Jobs

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Job Information

American Heart Association Office Manager in Albany, New York


Are you ready to join an organization where you can make an extraordinary impact every day?

Imagine all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every day. Is it easy? No. Is it worthwhile? Absolutely.

This is satisfying and challenging work that makes a real difference in people's lives. We are where you can achieve professional growth with personal fulfillment. We are where you can connect people to making a lifesaving impact. We are where you can partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare. The American Heart Association is where you can make an extraordinary impact.


We are searching for an Office Manager who will ensure that all aspects of the logistics and administrative needs required to support event priorities and fundraising staff are accomplished in a timely and efficient manner.

Your Key Responsibilities will include:

  • providing effective supervision of the event administrative support teams in Albany and Poughkeepsie;

  • providing administrative and logistical support to fundraising directors for events assigned to you;

  • supporting the planning and execution of events in the territory;

  • coordinating logistics at up to two assigned events;

  • recruiting and supervising volunteers for fundraising events;

  • providing administrative support to the Executive Director and Board of Directors for Albany;

  • administrative and data management ensuring accurate and timely information is available to the team.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

You will be based in our Albany, NY office and will be expected work in the Poughkeepsie office as needed.



If you would like to join our team and be a “ Relentless force for a world of longer, healthier lives ”, review the preferred skills and experience we are looking for below:

  • having a college degree or some college is helpful, but at least a high school diploma or GED is needed;

  • having 2 years of administrative support experience with at least one year of experience supervising administrative support staff is important;

  • you should have the ability to work effectively with administrative staff, managers, and volunteers, including diffusing and handling employee relations issues;

  • you can handle confidential matters with discretion;

  • having excellent verbal and written communication skills is very important;

  • you have experience in organizing, prioritizing and handling multiple tasks in a time sensitive environment;

  • prior experience coordinating the work of subordinate staff;

  • proficiency in using Outlook, Word, Excel and PowerPoint;

  • experience with Publisher and other graphics programs, internet and database applications is important to have;

  • you are willing to work outside standard hours including evenings and weekends as needed in support of meetings and events;

  • willingness and ability to travel to other affiliate offices as needed for meetings and training.


Attracting hardworking, committed employees means offering a competitive benefits package, ongoing professional development and training, and a diverse and inclusive environment in which to work and grow. And we do. Our Rewards & Benefits package not only gives you the total benefits you want, but also goes above and beyond with creative programs to develop your skills – helping you grow and thrive.

While we can only contact/interview those applicants deemed most qualified for the position, we do appreciate all applicants for their interest and effort in applying. In most cases you can expect to hear from us within one week from the receipt of your completed application.

At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.

Be sure to follow us on Twitter to see what it is like to work for the American Heart Association and why so many people enjoy #TheAHALife

EOE Minorities/Females/Protected Veterans/Persons with Disabilities

Requisition ID 2019-4851

Job Family Group Business Operations

Job Category Administrative/Clerical

American Heart Association
Equal Opportunity Employer