American Heart Association - Administration Jobs

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Job Information

American Heart Association Development Coordinator (Event Administrative Support) in Arlington, Virginia


Are you ready to join an organization where you can be a relentless force for a world of longer, healthier lives?

Envision all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every single day. Is it easy? No. Is it worthwhile? you bet!

This is satisfying work that makes a real difference in people's lives. You can achieve professional growth with personal fulfillment. You will connect with people and make a lifesaving impact. You will partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare.


Are you ready to put your dynamic administrative skills to work? We are recruiting for a Development Coordinator to provide administrative and logistical support for our critical fund-raising events in the Greater Washington DC market.

Your Key Responsibilities will include (but not be limited to):

Event Logistics:

  • coordinating event materials (invitations, brochures, tribute journals, gift bags);

  • preparing attendee list and tracking registration;

  • working with vendors;

  • obtaining required permits;

  • attending assigned events to help with set-up and tear down;

  • acting as contact person at event site on event day;

  • working as part of a team to ensure all event related items are completed in a timely manner.

Administrative and data management:

  • data entry into event management systems;

  • processing invoices and payments;

  • preparing correspondence, spreadsheets, informational materials and reports;

  • providing administrative support to directors and event committees including meeting minutes and other support as needed.

In this role, you will be based in our Arlington, VA office and will report to the Senior Development Director – Heart Walk. You may support 2 or more fundraising directors in the market.

(Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)


If you would like to join our team and be a “ Relentless force for a world of longer, healthier lives ”, review the preferred skills and experience we are looking for below:

  • a college degree or some college preferred, at least a high school diploma or GED and 1-2 years of similar experience is required;

  • advanced skills in Word, Outlook, Excel and PowerPoint are required;

  • strong database management experience;

  • experience in administrative support that includes simultaneously supporting multiple directors and/or fundraising events is helpful;

  • able to work in a fast paced, time sensitive environment;

  • able to prioritize and coordinate a heavy workload with minimal supervision;

  • possess excellent problem solving, above average communication and customer service skills;

  • convey a positive and professional attitude;

  • ability to compose correspondence in a professional and visually appealing manner;

  • able travel to events and meetings as needed to support our fundraising initiatives;

  • willing to work outside of standard hours as needed, including weekends in support of events.

To help you be successful you will have access to our award-winning learning platform the Heart U as well as various other training and support mechanisms locally and through our National Center.


Attracting hardworking, committed employees means offering a competitive benefits package, ongoing professional development and training, and a diverse and inclusive environment in which to work and grow. And we do. Our Rewards & Benefits package not only gives you the total benefits you want, but also goes above and beyond with innovative programs to develop your skills – helping you grow and thrive at the American Heart Association.

While we can only contact/interview those applicants deemed most qualified for the position, we do appreciate all applicants for their interest and effort in applying. In most cases you can expect to hear from us within one week from the receipt of your completed application.

Click on “New Resume” (or “Existing Resume” if you have previously applied to AHA positions) to submit your online application. Only those deemed most qualified will be contacted to interview.

At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.

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EOE Protected Veterans/Persons with Disabilities

Location US-VA-Arlington

Posted Date 1 month ago (12/17/2019 5:17 PM)

Requisition ID 2019-5508

Job Family Group Fundraising/Direct Sales

Job Category Administrative/Clerical

Location: Arlington, VA