American Heart Association Special Events Administrator - Heart Walk in Arlington, Virginia


Are you ready to join an organization where you can make an extraordinary impact every day?

Imagine all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every day. Is it easy? No. Is it worthwhile? Absolutely.

This is satisfying and challenging work that makes a real difference in people's lives. We are where you can achieve professional growth with personal fulfillment. We are where you can connect people to making a lifesaving impact. We are where you can partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare. The American Heart Association is where you can make an extraordinary impact.

The American Heart Association (AHA) has an excellent opportunity for a Special Events Administrator in our Arlington, VA office!


  • Supports AHA events through the coordination of event logistics to include kickoff meetings and day of event -primary event focus Heart Walk with secondary responsibility for Lawyers Have Heart race.

  • Maintains accurate record keeping, correspondence and mailings, and sponsorship management

  • Maintains an adequate level of event material inventory

  • Meets regularly with area directors and volunteers to maintain open lines of communication to ensure event objectives are achieved

  • Supports Health Strategies including developing and leading the Greater Washington Region Health Strategies volunteer network.

  • Supports Marketing and Communications including managing social media account updates, event creation on Facebook/Twitter for designated accounts, and digital marketing for fundraising and health strategies efforts

  • Maintains a high level of customer service by responding to customer inquiries both internally and externally in a knowledgeable and timely manner regarding AHA related events

  • Maintains event management system on a daily basis including entering in received donations within a 48-hour time period and utilizing the database to create mailings, emails and reports on a regular basis as requested

  • Processes all event related data in event management system and ensure accurate record keeping and reconciliation

  • Effectively and accurately creates and prepares correspondence and documentation in a timely manner

  • Performs other duties as required to support event Directors/Sr. Directors, Vice Presidents and Senior Vice Presidents in goal-achievement

  • Assists in processing of incoming mail and ensures the integrity and security of donor information while adhering to the supports and ensures execution of National and Affiliate policies, procedures, standards, best practices, benchmarks and guidelines

  • Other duties and projects may be assigned to the role, which provide general assistance as needed to support the mission of the American Heart Association


Preferred Qualifications:

  • Strong organization skills and the ability to multi task effectively in an energetic sales environment

  • Excellent computer skills in database programs PeopleSoft experience a plus as well as Excel, Outlook, Access and Web based databases

  • Accuracy in money handling and basic accounting practices

  • Ability to prioritize effectively and make sound decisions on critical tasks independently

  • Ability to work effectively with a multiple people in different roles and departments

  • Strong ability to self-manage personal workload adjusting priorities as needed and identifying when addition support, resources or training is needed to insure key tasks stay on schedule

  • Awareness of the overall business functions and the ability to identify potential issues that might impact company productivity or office function and address proactively

Want to help get your resume to the top? Take a look at the experience we require:

High school diploma, military or equivalent experience

1-3 years’ experience in an administrative support role, event coordinator role or related field

Attracting talented, committed employees means offering a competitive benefits package, ongoing professional development and training, and a diverse and inclusive environment in which to work and grow. And we do.

So, are you ready to work for the largest voluntary health organization dedicated to fighting heart disease, stroke and other cardiovascular diseases? Click on “New Resume” (or “Existing Resume” if you have previously applied to AHA positions) to submit your online application. Only those candidates deemed most qualified by the hiring manager will be contacted to interview.

At American Heart Association | American Stroke Association, diversity, inclusion and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention #LI-AS1

At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.

Be sure to follow us on Twitter to see what it is like to work for the American Heart Association and why so many people enjoy #TheAHALife EOE Minorities/Females/Protected Veterans/Persons with Disabilities

Requisition ID 2018-2256

Job Family Group Fundraising/Direct Sales

Job Category Administrative/Clerical