American Heart Association - Administration Jobs

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Job Information

American Heart Association Administrative Associate - Healthcare Quality Improvement in Chicago, Illinois


Are you ready to join an organization where you can make an extraordinary impact every day?

Imagine all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every day. Is it easy? No. Is it worthwhile? Absolutely.

This is satisfying and challenging work that makes a real difference in people's lives. We are where you can achieve professional growth with personal fulfillment. We are where you can connect people to making a lifesaving impact. We are where you can partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare. The American Heart Association (AHA) is where you can make an extraordinary impact.

We have an excellent opportunity for an Administrative Associate based in our Chicago office. The Administrative Associate will provide support to staff who implement and manage healthcare quality improvement programs across four states.


  • Oversee report generation and recordkeeping, including the collection of data.

  • Assist staff in handling relationship management with healthcare partners, including form letter and email correspondence.

  • Handle financial tasks, including paying invoices, tracking expenses, and processing donations.

  • Plan and execute the logistics for meetings and events including assisting with the event accreditation process, speaker requests, and exhibitor agreements.

  • Develop and/or order department materials.

  • Assist staff with calendar management, including scheduling meetings, conference calls and webinars and managing RSVPs.


  • 1+ years of related administrative experience .

  • Must have earned a high school diploma or GED. College degree a plus.

  • Must have at least intermediate knowledge and skill with Microsoft Office 2010 or higher used for word processing, email, presentations, and spreadsheets. Advanced knowledge and skill with these programs is preferred. These skills are subject to testing.

  • Knowledge of and skill in report preparation, proofreading and attention to detail.

  • Experience and skill in using a database management system.

  • Demonstrated ability to prioritize multiple tasks/projects.

  • Must have the ability to lift at least 20lbs from the ground to waist level with or without reasonable accommodation

At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.

Be sure to follow us on Twitter to see what it is like to work for the American Heart Association and why so many people enjoy #TheAHALife

EOE Minorities/Females/Protected Veterans/Persons with Disabilities

Requisition ID 2019-4576

Job Family Group Business Operations

Job Category Administrative/Clerical

American Heart Association
Equal Opportunity Employer