American Heart Association - Administration Jobs

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Job Information

American Heart Association Accounts Payable Supervisor in Dallas, Texas


Are you ready to join an organization where you can make an extraordinary impact every day?

Imagine all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every day. Is it easy? No. Is it worthwhile? Absolutely.

This is satisfying and challenging work that makes a real difference in people's lives. We are where you can achieve professional growth with personal fulfillment. We are where you can connect people to making a lifesaving impact. We are where you can partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare. The American Heart Association is where you can make an extraordinary impact.


The American Heart Association has an excellent opportunity for an Accounts Payable Supervisor position based in Dallas, TX.

In this role, you will be responsible for leading operations and work flow for the disbursement process for Research and PCard administration to ensure the prescribed accounts payable processes, procedures and internal control environment are appropriately maintained. Responsible for managing weekly disbursements, quarterly research funding and PCard administration which includes the monthly close process for accounts payable, review of the various accounts payable reports for the accuracy of transaction processing and monitoring of the customer service intake process and response.

Here are the essential job duties.

  • Oversees the National Center cash flow and invoice payment schedules following the prescribed Procurement Policy terms and conditions.

  • Establishes and prepares staff working schedules to maintain accurate and timely disbursement activities. Sets annual staff goals and performance standards including professional development/training.

  • Provides oversight for approved research payments according to schedule and overall support to research department, including preparation of annual research disbursement calendar of events and coordination of bank reconciliations. Ensures research database properly interfaces to the E1 system and reconciles on quarterly basis. Establishes and manages the Government Grant Hold Process to ensure releases of all approved invoices/expense reports for payment.

  • Processes and reviews various accounts payable reports and puts in place improvements in processes as data warrants. Ensures payables/PCard/invoice transactions are regularly reviewed by staff and appropriate follow-up occurs with stale transactions, using automated email processes.

  • Analyzes monthly and fiscal year end Accounts Payable to General Ledger reconciliation reports. Oversees and/or prepares the Annual Prepaid log, AP Accrual logs and schedule of Research Payments to include other Audit PBC requirements. Special projects and reports as assigned.

  • Ensure annual 1099s are processed accurately according to IRS deadlines and Unclaimed Property is reported according to state regulations

  • Works with Finance Tax account to prepare any funds for manual W2G taxes for prize winning, raffles. Maintains records and makes tax deposits according to IRS guidelines. Oversees 1099 and Escheatment process.


Minimum Qualifications

  • Bachelor's Degree in Accounting or equivalent work experience.

  • Minimum five (5) years of experience in the related field

  • Experience in proper Accounts Payable procedures and practices

  • Experience with purchasing card account management

  • Experience with government contractual disbursements and record keeping

  • Team leadership experience

  • Comprehensive knowledge of accounting principles and practices for cash flow, accounts payable, and bank account reconciliation

  • Proficient and detail oriented in basic math and accounting skills

  • Proficient with automated financial and expense reporting systems

At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.

Be sure to follow us on Twitter to see what it is like to work for the American Heart Association and why so many people enjoy #TheAHALife

EOE Minorities/Females/Protected Veterans/Persons with Disabilities

Requisition ID 2019-4359

Job Family Group Business Operations

Job Category Accounting/Finance/Audit

American Heart Association
Equal Opportunity Employer