American Heart Association - Administration Jobs

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Job Information

American Heart Association Contract & Bid Administrator - Group Processing Organizations in Dallas, Texas


Are you ready to join an organization where you can make an extraordinary impact every day?

Imagine all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every day. Is it easy? No. Is it worthwhile? Absolutely.

This is satisfying and challenging work that makes a real difference in people's lives. We are where you can achieve professional growth with personal fulfillment. We are where you can connect people to making a lifesaving impact. We are where you can partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare. The American Heart Association is where you can make an extraordinary impact.


The American Heart Association has an excellent opportunity for an Contract & Bid Administrator based out of National Center located in Dallas, TX.

You will be responsible for completing and processing contracts and bids for Group Processing Organizations, State & City Contracts, Integrated Delivery Network (IDN) contracts, National Account Contracts, Distributor Contracts and Federal contracts which includes preparing all documents required for responses and submitting bid paperwork. Responsible for reviewing and managing contract/bid activity for ECC business unit following standard procedures for agreements in compliance with Legal Department policies and guidelines. Also, will oversee the process to ensure bids and all reporting requirements are completed in a timely manner. Other responsibilities will include:

  • Conducts contract review, evaluation, renewal and termination procedures. Develops effective proposal templates and supporting documents

  • Creates, develops, completes and distributes required reports to customers in compliance with bid/contract requirements

  • Act as the main liaison with outside contracting representatives

  • Coordinate with customers and AHA staff to guarantee terms of contracts are fulfilled in compliance with the contract terms

  • Partners with appropriate management and legal staff in the completion of bids, amendments and extensions to contracts


  • Bachelor's degree in business, related area or equivalent work experience

  • Two (2) years of experience completing bids for state and city contracts

  • Two (2) years of experience with purchasing contracts and agreements; familiarity with contract terminology and contract structure

  • Strong written and verbal communication skills

  • Proven self-starter and ability to meet strict deadlines

  • Experience with state vendor registrations

Preferred Qualifications

  • Paralegal certification

  • Procurement experience

  • Government contract procurement processes

  • Two (2) years of experience working with Group Purchasing Organizations

At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.

Be sure to follow us on Twitter to see what it is like to work for the American Heart Association and why so many people enjoy #TheAHALife

EOE Minorities/Females/Protected Veterans/Persons with Disabilities

Requisition ID 2019-4290

Job Family Group Business Operations

Job Category Accounting/Finance/Audit

American Heart Association
Equal Opportunity Employer