American Heart Association Executive Assistant in Dallas, Texas

Executive Assistant

Job Locations US-TX-Dallas Posted Date 3 months ago (3 months ago) Requisition ID 2018-2643 Job Family Group Business Operations Job Category Human Resources


Are you ready to join an organization where you can make an extraordinary impact every day?

Imagine all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every day. Is it easy? No. Is it worthwhile? Absolutely.

This is satisfying and challenging work that makes a real difference in people's lives. We are where you can achieve professional growth with personal fulfillment. We are where you can connect people to making a lifesaving impact. We are where you can partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare. The American Heart Association is where you can make an extraordinary impact.


Responsible for planning and executing projects to ensure the efficient and effective overall utilization of Association resources. Provides administrative support to executive leadership. Provides meeting management, scheduling, correspondence, project coordination and documentation.


Essential Job Duties

Maintains supervisor’s calendars of appointments and makes arrangements for committee meetings, department/staff meetings, task force, working group meetings, and/or council leadership committee meetings. Performs record keeping as needed. Prepares agendas and support materials for these meetings as needed.

Prepares and processes all correspondence. Proof reads, duplicates and distributes all such correspondence, reports, presentations, transparencies, etc.

Manage project timelines and deadline compliance, while effectively communicating project statuses and related information as required goals.

Coordinates calendars, appointments, meetings and conference calls with volunteers and other National Center staff; provides agendas and support materials for scheduled appointments.

Successfully completes multiple duties and projects while managing competing demands and priorities.

Contributes to departmental goals by maintaining ongoing working knowledge of department's budget, policies, and procedures.

Utilize vendor and/or AHA systems (e.g. E1, COI, Seibel, etc.) efficiently and competently to complete duties/projects.

Minimum Requirements

Some college education.

5 to 8 years of work related experience.

Experience in business administration, office procedures, complex executive correspondence and meeting coordination .

Excellent skills in written, oral and interpersonal communication, including business writing.

Advanced skills in one or more Microsoft Office application such as Word, PowerPoint, Excel along with the ability to train others on system usage.

Ability to work independently, prioritize work assignments, and meet deadlines.

Ability to work in a team environment and interact with industry, staff, volunteers, and public.

Ability to conceptualize, reason through problems, make effective decisions, and develop alternative solutions.

Accounting experience and excellent math skills, including the ability to analyze numbers and to reconcile accounts.

Click on “Apply for this job online” to submit your online application or “Log back in!” if you are a returning applicant. Only those candidates deemed most qualified by the hiring manager will be contacted to interview.

At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.

This position not a match with your skills? Click here to see other opportunities with the American Heart Association

Be sure to follow us on Twitter to see what it is like to work for the American Heart Association and why so many people enjoy #TheAHALife EOE Minorities/Females/Protected Veterans/Persons with Disabilities


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