American Heart Association Project Coordinator - ECC Product Development in Dallas, Texas

Overview

Are you ready to join an organization where you can make an extraordinary impact everyday?

Imagine all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every day. Is it easy? No. Is it worthwhile? Absolutely.

This is satisfying and challenging work that makes a real difference in people's lives. We are where you can achieve professional growth with personal fulfillment. We are where you can connect people to making a lifesaving impact. We are where you can partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare. The American Heart Association is where you can make an extraordinary impact.

Responsibilities

The American Heart Association has a great opportunity for a Project Coordinator in our Emergency Cardiovascular Care, Product & Development department based out of our National Center office located in Dallas, TX!

The Project Coordinator, Global Product Development, provides administrative support to the Sr. Product Managers, and project teams consisting of staff, volunteers, consultants, and vendors who produce products for training and education in cardiopulmonary resuscitation and emergency cardiovascular care. Responsibilities include:scheduling and managing logistics for project meetings and teleconferences (including travel and meal arrangements for attendees as required; processing contracts, including securing signatures, obtaining purchase orders, processing check requisitions; managing documentation not limited to contact information, contracts, COI, and communications; drafting and dissemination of meeting minutes, and other project documentation; ordering, managing and storing of equipment used for pilots, testing, and development; acting as a resource and administrator for project sites on SharePoint; managing the Team Collaboration Site; coordinating mailings for materials in development; electronic and paper file management, and ordering and maintaining products for storage shelves. Other responsilibities include:

  • Schedule and manage logistics for internal meetings, project meetings and teleconferences - i ncluding travel arrangements for staff, consultants, volunteers, and stakeholders

  • Plan and/or arrange dinners and/or catered lunches as required

  • Attend meetings and/or conference calls, take minutes and distribute

  • Act as the product team liaison for internal customers, vendors, and other team members, respond to internal team member and volunteer questions/needs in the absence of the PL

  • Provide professional customer service to any phone inquiries regarding ECC, BLS, HS or Community questions

  • Maintain, keep current, file, organize, and retreive Product Leader respective product files and other assets cataloged and archived

  • Process consultant and vendor invoices and payments; assigning accurate codes to all disbursements; and maintaining invoice and financial tracking

  • Process contracts, including securing signatures, obtaining purchase orders, processing check requisitions

  • Process volunteer and BLS/HS Product leader expense reports

  • Updating personal calendars to schedule time for product reviews

  • Assist AHA co-workers with various requests or inquiries and other duties as assigned

Want to help get your resume to the top? Take a look at the experience we require:

Qualifications

  • High School Diploma or Equivalent

  • At least two (2) years of relevant experience

  • Demonstrated ability to schedule appointments and meetings

  • Well versed in taking and compiling minutes of meetings

  • Adept at arranging travel schedules and reservation

  • Proficient in Microsoft Office applications

  • Able to work and converse effectively with all levels of colleagues and external contacts

  • Ability to organize a daily workload by priorities

  • A proactive approach to problem-solving with strong decision-making skills

  • Ability to travel up to 10% local and overnight stay

Preferred SKills:

  • Some College

At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.

Be sure to follow us on Twitter to see what it is like to work for the American Heart Association and why so many people enjoy #TheAHALife EOE Minorities/Females/Protected Veterans/Persons with Disabilities

Requisition ID 2018-3200

Job Family Group Business Operations

Job Category Administrative/Clerical