American Heart Association Executive Assistant in Denver, Colorado

Executive Assistant

Job Locations US-CO-Denver Posted Date 4 weeks ago (4 weeks ago) Requisition ID 2018-3063 Job Family Group Business Operations Job Category Administrative/Clerical

Overview

Are you ready to join an organization where you can make an extraordinary impact every day?

Imagine all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every day. Is it easy? No. Is it worthwhile? Absolutely.

This is satisfying and challenging work that makes a real difference in people's lives. We are where you can achieve professional growth with personal fulfillment. We are where you can connect people to making a lifesaving impact. We are where you can partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare. The American Heart Association is where you can make an extraordinary impact.

Responsibilities

Responsible for managing business operations support and facilities in order to provide finance, human resources, customer service and business technology services throughout the assigned region. Responsible for supervising administrative support staff that maintain office equipment, supplies, business records and assist with scheduling and arranging facilities for meetings, events, or project related activities.

Qualifications

Essential Job Duties

Manages and maintains physical offices including equipment, supplies, and support functions such as finance, human resources, business technology, and customer service in order to provide a safe and secure work environment.

Provides direct management for 2 of more regular, full time equivalent staff. Hires, trains, evaluates and motivates administrative team providing support in human resources, accounting/finance, donor/volunteer database management, printing, and marketing materials or other office functions.

Manages revenue and expenses in relation to office support activities, event planning and management, travel, awards and recognition, or related materials and supplies. Budget analysis and decision making required, above and beyond reporting. Manages ongoing vendor relationships, processes invoices, participates in budget planning and reporting.

Performs basic onboarding of new employees to provide orientation to services, collect new employee documentation, and introduction to policies and procedures

Place orders for office supplies, manage storeroom, custom-order cultivation awards and materials, order and distribute branded marketing materials, and maintain inventory.

May provide vendor management or on-site oversight of event logistics including transportation, technical support, site preparation, etc.

May provide vendor management or preparation for meetings or office events including material preparation, presentation services, invitation/RSVP management, etc.

Minimum Qualifications

High School Diploma or Equivalent

5 years of experience with broad business operations policies and procedures

5 years of experience managing to budget including processing invoices, income and expenses

5 years of experience managing external vendors in a wide range of services

Proficient in Microsoft Office applications

Proficient with accounting procedures and automated financial systems

3 years of experience supervising employees

Click on “Apply for this job online” to submit your online application or “Log back in!” if you are a returning applicant. Only those candidates deemed most qualified by the hiring manager will be contacted to interview.

At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.

This position not a match with your skills? Click here to see other opportunities with the American Heart Association

Be sure to follow us on Twitter to see what it is like to work for the American Heart Association and why so many people enjoy #TheAHALife EOE Minorities/Females/Protected Veterans/Persons with Disabilities

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