American Heart Association Administrative Associate in Fort Worth, Texas


Are you ready to join an organization where you can make an extraordinary impact every day?

Imagine all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every day. Is it easy? No. Is it worthwhile? Absolutely.

This is satisfying and challenging work that makes a real difference in people's lives. We are where you can achieve professional growth with personal fulfillment. We are where you can connect people to making a lifesaving impact. We are where you can partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare. The American Heart Association is where you can make an extraordinary impact.


The American Heart Association (AHA) has an excellent opportunity for an Administrative Associate/Office Manager our SouthWest Affiliate office in Fort Worth, TX. Performs advanced clerical work in areas such as bookkeeping, inventory control, statistics, employment, purchasing, and accounting. Work may involve supervising and/or coordinating the work of the receptionist, volunteers or other administrative associates. Works under minimal supervision with considerable latitude for the use of initiative and independent judgment.

Essential Job Duties:

  • Process income/office financials.

  • Order office supplies.

  • Track and submit general office expenses.

  • Property office contact.

  • Work with property managers on any office issues.

  • Lead guest registration at all major events.

  • Skill in using standard computer software programs, including Word, PowerPoint, and Excel, as evidenced by formal course work, training, or previous work experience (Will be tested).

  • Skill in conducting basic research including gathering and assimilating information pertinent to assignments using the Internet and other resources.

  • Skill in communicating with others to effectively carry out essential job functions.

  • Skill in establishing and maintaining effective working relationships with all levels in the organization and outside contact with healthcare professionals, volunteers and the public.

  • Skill in properly handling confidential and sensitive information with tact and discretion.

  • Proven ability in effectively managing multiple priorities involving multiple customers.

  • Proven ability in working and making decisions quickly and independently with little to no direct supervision.

  • Oversees the opening and distribution of incoming mail; organizes and prepares mail-outs; and maintains and reviews records on postage, registered mail, and packages.

  • Maintains office schedules and appointments.

  • Provides administrative support to the Executive Director.

  • Receives and counts cash, takes deposits to the bank, and maintains accountability for accuracy.

  • Assists in orienting new local employees.

  • Arranges for the scheduling, transfer, and display of surplus property and conducts physical inventory.

  • May perform back-up Receptionist or telephone switchboard duties.


  • High school diploma or GED equivalent required.

  • College Degree preferred.

  • 4+ years’ related experience.

  • Ability to lift 20lbs from ground to waist level with or without reasonable accommodation.

  • Ability to transport materials and other supplies to and from meetings and events.

  • Ability to drive a car, provide reliable transportation and maintain a current driver’s license.

  • Must be able to pass criminal/DMV background checks.

  • Must be at least 18 years old.

At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.

Be sure to follow us on Twitter to see what it is like to work for the American Heart Association and why so many people enjoy #TheAHALife EOE Minorities/Females/Protected Veterans/Persons with Disabilities

Requisition ID 2018-3339

Job Family Group Fundraising/Direct Sales

Job Category Administrative/Clerical