American Heart Association - Administration Jobs

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Job Information

American Heart Association Special Events Administrator in Greenville, South Carolina


Are you ready to join an organization where you can make an extraordinary impact every day?

Imagine all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every day. Is it easy? No. Is it worthwhile? Absolutely.

This is satisfying and challenging work that makes a real difference in people's lives. We are where you can achieve professional growth with personal fulfillment. We are where you can connect people to making a lifesaving impact. We are where you can partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare. The American Heart Association is where you can make an extraordinary impact.

This position provides administrative support to area Directors, Sr. Directors, and VPs in the logistical coordination and implementation of events and/or programs such as the Heart Ball and Go Red For Women Luncheon events in the Greenville market.


Primary Responsibilities :

  • Supports AHA events through the coordination of event logistics to include kickoff meetings and day of event

  • Maintains accurate record keeping, correspondence and mailings, and sponsorship management

  • Maintains an adequate level of event material inventory

  • Meets regularly with area directors and volunteers to maintain open lines of communication to ensure event objectives are achieved

  • Assists participants with event management system as requested

  • Maintains a high level of customer service by responding to customer inquiries both internally and externally in a knowledgeable and timely manner regarding AHA related events

  • Solicits in-kind donations from businesses and corporations for auctions, tracks and manages auction item inventory, data entry and grouping of items for auction packages.

  • Creation of signage, invites, event program/auction catalog and other items as needed.

  • Maintains event management system on a daily basis including entering in received donations within a 48-hour time period and utilizing the database to enter auction items, sponsorship information, create mailings, emails and reports on a regular basis as requested

  • Processes all event related data in event management system and ensure accurate record keeping and reconciliation

  • Effectively and accurately creates and prepares correspondence and documentation in a timely manner

  • Performs other duties as required to support event Directors/Sr. Directors, Vice Presidents and Senior Vice Presidents in goal-achievement

  • Assists in processing of incoming mail and ensures the integrity and security of donor information while adhering to the supports and ensures execution of National and Affiliate policies, procedures, standards, best practices, benchmarks and guidelines

  • Other duties and projects may be assigned to the role, which provide general assistance as needed to support the mission of the American Heart Association


  • High school diploma or equivalent experience

  • Excellent communication skills

  • Proficient with Microsoft Office - Word, Excel, Outlook, Publisher and PowerPoint

  • 1-3 years’ experience in an administrative support role, event coordinator role, or related field

At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.

Be sure to follow us on Twitter to see what it is like to work for the American Heart Association and why so many people enjoy #TheAHALife

EOE Minorities/Females/Protected Veterans/Persons with Disabilities

Requisition ID 2019-4744

Job Family Group Fundraising/Direct Sales

Job Category Administrative/Clerical

American Heart Association
Equal Opportunity Employer