American Heart Association Special Events Administrator in Greenville, South Carolina
Are you ready to join an organization where you can make an extraordinary impact every day?
Imagine all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every day. Is it easy? No. Is it worthwhile? Absolutely.
This is satisfying and challenging work that makes a real difference in people's lives. We are where you can achieve professional growth with personal fulfillment. We are where you can connect people to making a lifesaving impact. We are where you can partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare. The American Heart Association is where you can make an extraordinary impact.
This position provides administrative support to area Directors, Sr. Directors, and VPs in the logistical coordination and implementation of events and/or programs such as the Heart Ball and Go Red For Women Luncheon events in the Greenville market.
Primary Responsibilities :
Supports AHA events through the coordination of event logistics to include kickoff meetings and day of event
Maintains accurate record keeping, correspondence and mailings, and sponsorship management
Maintains an adequate level of event material inventory
Meets regularly with area directors and volunteers to maintain open lines of communication to ensure event objectives are achieved
Assists participants with event management system as requested
Maintains a high level of customer service by responding to customer inquiries both internally and externally in a knowledgeable and timely manner regarding AHA related events
Solicits in-kind donations from businesses and corporations for auctions, tracks and manages auction item inventory, data entry and grouping of items for auction packages.
Creation of signage, invites, event program/auction catalog and other items as needed.
Maintains event management system on a daily basis including entering in received donations within a 48-hour time period and utilizing the database to enter auction items, sponsorship information, create mailings, emails and reports on a regular basis as requested
Processes all event related data in event management system and ensure accurate record keeping and reconciliation
Effectively and accurately creates and prepares correspondence and documentation in a timely manner
Performs other duties as required to support event Directors/Sr. Directors, Vice Presidents and Senior Vice Presidents in goal-achievement
Assists in processing of incoming mail and ensures the integrity and security of donor information while adhering to the supports and ensures execution of National and Affiliate policies, procedures, standards, best practices, benchmarks and guidelines
Other duties and projects may be assigned to the role, which provide general assistance as needed to support the mission of the American Heart Association
High school diploma or equivalent experience
Excellent communication skills
Proficient with Microsoft Office - Word, Excel, Outlook, Publisher and PowerPoint
1-3 years’ experience in an administrative support role, event coordinator role, or related field
At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.
Be sure to follow us on Twitter to see what it is like to work for the American Heart Association and why so many people enjoy #TheAHALife
EOE Minorities/Females/Protected Veterans/Persons with Disabilities
Requisition ID 2019-4744
Job Family Group Fundraising/Direct Sales
Job Category Administrative/Clerical