American Heart Association Operations Coordinator in Honolulu, Hawaii

Overview

Are you ready to join an organization where you can make an extraordinary impact every day?

Imagine all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every day. Is it easy? No. Is it worthwhile? Absolutely.

This is satisfying and challenging work that makes a real difference in people's lives. We are where you can achieve professional growth with personal fulfillment. We are where you can connect people to making a lifesaving impact. We are where you can partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare. The American Heart Association is where you can make an extraordinary impact.

Responsibilities

We have an exciting opportunity for an Operations Manager to support our Hawaii Division in Honolulu, Hawaii . The Operations Manager manages the daily operations of the division office and provides administrative support to the Division overall, the Executive Director and the team to ensure effective operations in achievement in identified goals and objectives including revenue generation and volunteer engagement. Responsible for supporting Division campaigns, programs and events, managing databases, maintaining/updating information and producing a variety of routine and special reports as needed.

Main Responsibilities:

Financial Operations:

  • Serves as the primary staff person completing income and expense processing for the division. Oversees and proactively communicates income and expense procedures to other division staff.

  • Monitors division income and expense status.

  • Acts as the division’s Account Payable lead in processing and monitoring invoices for general operations.

Division Administrative Management:

Manages the daily operations of the division in support of achieving the goals and objectives of the division, affiliate and association. Includes:

  • Serves as the liaison for other administrative professionals within the office to allocate resources for major projects and manage timelines for projects involving multiple departments.

  • Provides direct clerical, administrative and logistics support to Executive Director in the accomplishment of Division responsibilities.

  • Performs general administrative and clerical functions including: calendaring appointments, answering the telephone, ordering supplies, distributing mail, coordinating mailings, filing, typing/word processing, faxing, and copying, coordinating meetings – to include, facilitating Division/Affiliate meetings/conferences with setup, video/telephone, and cleanup.

  • Other duties as assigned.

Office and Facilities Operations:

Ensures that standards for safety and operational effectiveness are consistently met for the Division. Includes:

  • Ensures office/building daily operations in accordance with established policies and procedures to provide for efficient, effective service to all internal/external customers.

  • Coordinates maintenance and repair work for office equipment and furniture.

  • Updates and maintains disaster preparedness/emergency response plan for the office; ensures that all staff are briefed annually.

Qualifications

  • 2+ years administrative support experience

  • Advanced knowledge of Microsoft Office applications including Word, Excel, PowerPoint, Outlook and Access

  • Office administration skills, including general clerical skills (e.g., filing, typing, copying, telephone etiquette and operation)

  • Effective written communication skills, including skill in proof reading for grammar and spelling

  • Effective interpersonal skills and ability to maintain a professional manner in all dealings with customers, staff and others; ability to work in a team environment

  • Ability to keep all work-related information confidential as necessary

At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.

Be sure to follow us on Twitter to see what it is like to work for the American Heart Association and why so many people enjoy #TheAHALife

EOE Minorities/Females/Protected Veterans/Persons with Disabilities

This Western States Affiliate position is eligible for the Employee Referral Program. Please contact HR for details.

Requisition ID 2019-4016

Job Family Group Business Operations

Job Category Administrative/Clerical