American Heart Association Development Specialist- Heart Ball in Houston, Texas


Are you ready to join an organization where you can make an extraordinary impact every day?

Imagine all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every day. Is it easy? No. Is it worthwhile? Absolutely.

This is satisfying and challenging work that makes a real difference in people's lives. We are where you can achieve professional growth with personal fulfillment. We are where you can connect people to making a lifesaving impact. We are where you can partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare. The American Heart Association is where you can make an extraordinary impact.


We have an excellent opportunity for a Development Specialist, Heart Ball in our Houston, TX office. If you are self-motivated, a team player, have experience in supporting a busy team and excel at planning, organization and database management, we want to hear from you! The Development Specialist provides support for the Greater Houston Heart Ball events. Work involves research and report development via Greater Giving and IQ4Biz, website usage through Greater Giving, general administrative duties and event coordination.

Responsible for organizing and motivating volunteers; assisting with logistics of auxiliary fundraising events; maintaining donor or sponsor databases; coordinating event administration, schedules and meetings; controlling inventory of marketing, presentation, or fundraising materials; and preparing financial or operations reports.

Essential Job Duties

  • Coordinate the vendor contract process for assigned events to ensure that each site is following American Heart Association best practices, guidelines and procedures. Track vendors’ adherence to contractual obligations and perform as agreed upon.

  • Assist volunteer committee(s) with recruiting, scheduling and tracking volunteers and volunteer activities. Train volunteers and manage assignments on-site during event. Act as volunteer liaison.

  • Create and run reports from internal databases and systems. Ensure that income targets, goals, weekly reports are timely, clear and effective in meeting leadership needs related to revenue reporting. Track and report on sponsorship income, pledged dollar amounts and event donation information for events. Ensure accuracy and adherence to the latest policies and practices of the AHA as they relate to fiscal and event financials.

  • Prepare and maintain fundraising materials and presentations as well as event collateral and marketing material. Coordinate logistics for auxiliary events and sponsorship meetings.

  • Monitor event budget. Coordinate and track invoicing, expenses, and peripheral accounts for event. Prepare and distribute reports as requested.

  • Prepare and communicate schedules, meetings and ensure deadlines are met.

  • Perform administrative duties as required or requested.

  • Coordinate and collaborate with vendors to execute logistics for a large fundraising event or smaller multiple events such as Heart Ball and related events including infrastructure, lighting, sound, food and beverage, etc.

  • May assist with collecting and depositing of donations.

  • May assist with the on-site distribution of collateral materials and volunteer access to AHA systems.

  • Other duties as assigned by supervisor.

  • Travel may be required.


Minimum Qualifications

  • High School Diploma or Equivalent.

  • Excellent understanding of how to present data and interpret it.

  • Proficient with Microsoft Office applications and Customer Relationship Management systems.

  • A self-starter with good attention to detail.

  • Ability to juggle multiple priorities.

  • 2 years of experience with meeting and event planning.

  • 2 years of experience working with donors and volunteers preferred.

  • 2 years of experience with non-profit organizations preferred.

  • Excellent oral and written communication skills.

At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.

Be sure to follow us on Twitter to see what it is like to work for the American Heart Association and why so many people enjoy #TheAHALife EOE Minorities/Females/Protected Veterans/Persons with Disabilities

Requisition ID 2018-3223

Job Family Group Fundraising/Direct Sales

Job Category Administrative/Clerical