American Heart Association - Administration Jobs

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Job Information

American Heart Association Administrative Associate, Active Events in Irving, Texas


Are you ready to join an organization where you can make an extraordinary impact every day?

Imagine all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every day. Is it easy? No. Is it worthwhile? Absolutely.

This is satisfying and challenging work that makes a real difference in people's lives. We are where you can achieve professional growth with personal fulfillment. We are where you can connect people to making a lifesaving impact. We are where you can partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare. The American Heart Association is where you can make an extraordinary impact.


The American Heart Association (AHA) has an excellent opportunity for an Administrative Associate, Active Events in ourSouthWest Affiliate office in Dallas, TX. This position supports the Associate VP of Heart Walk and will help drive success for Heat Walk, Cycle Nation and Builders with Heart. The position will provide administrative, technical support and project management support. This position will work under general supervision with moderate latitude for the use of initiative and independent judgment.

Essential Duties

  • Ability to support the following events: Heart Walk, Cycle Nation and Builders with Heart with an understanding of overall revenue and expenses as well as reporting.

  • Daily use of CRM systems like Dynamics, Luminate, E1 and Prism.

  • Enhance process to better manage expenses, check request and invoices utilizing accurate coding and according to proper accounting procedures.

  • Prepares, edits, and distributes written and verbal correspondence, including emails, letters and newsletters.

  • Supports other Administrative Associates with the planning and execution of events pre, post and day of.

  • Engages in learning opportunities to stay abreast of business priorities and technology.

  • Effectively manages and completes projects in a timely and accurate manner with established timeline and deliverables.

  • Develops, coordinates, and maintains record keeping and filing systems.

  • Responds to inquiries via email and returns phone messages.

  • Coordinates meetings, trainings, conferences, and seminars.

  • Compiles and analyzes data, makes calculations, and prepares reports.

  • May train others.

  • May oversee the work of others.

  • Performs other duties as assigned by supervisor.


Want to help get your resume to the top?Take a look at the experience we require:

  • Minimum of 2 years’ experience in office practices and administration, supporting multiple staff members.

  • Ability to effectively communicate internally within the department and AHA as well as externally to donors, volunteers and partners to effectively carry out essential job functions.

  • Ability to establish and maintain effective working relationships with all levels in the organization, as well as external stakeholders.

  • Skills in effectively managing multiple priorities involving multiple customers is required.

  • Meeting management and event management including set up, outlook invitations, copies, catering, logistics and meeting minutes experience is required.

  • Experience in travel planning and expense entry/management.

  • Handling confidential and sensitive information with tact and discretion is essential.

  • Intermediate to excellent use in computer software programs including Word, Excel, Outlook and Power Point as evidenced by formal course work, training, or previous work. These skills are subject to testing

  • Managing volunteers, volunteer stakeholder groups and distribution lists is preferred.

  • Knowledge of business letter writing format, style, and protocol is required.

  • Maintaining and organizing large amounts of data with precise attention to detail experience.

  • Applying quantitative/numeric/math skills to perform basic calculations such as averages, percentages, and ratios.

  • Conducting basic research, including gathering and assimilating information pertinent to assignments.

  • Skillinconducting basic researchincluding gathering and assimilatinginformation pertinent to assignments using the Internet andotherresources.

  • Must have the ability to lift at least 20 lbs. from the ground to waist level with or without reasonable accommodation.

Like most we work hard, play hard and have some fun in between all that.Work hours are 8:30am - 5:00pm, M-F with a one-hour lunch (37.5-hour work week).Periodically, staff members may be asked to adjust schedule for early or late meetings or events – still maintaining 37.5 hours per week.

At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.

Be sure to follow us on Twitter to see what it is like to work for the American Heart Association and why so many people enjoy #TheAHALife

EOE Minorities/Females/Protected Veterans/Persons with Disabilities

Requisition ID 2019-4388

Job Family Group Fundraising/Direct Sales

Job Category Administrative/Clerical

American Heart Association
Equal Opportunity Employer