American Heart Association - Administration Jobs

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Job Information

American Heart Association Administrative Associate, Development Consultants & Quality Systems Improvement Teams in Irving, Texas


Are you ready to join an organization where you can be a relentless force for a world of longer, healthier lives?

Envision all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every single day. Is it easy? No. Is it worthwhile? you bet!

This is satisfying work that makes a real difference in people's lives. You can achieve professional growth with personal fulfillment. You will connect with people and make a lifesaving impact. You will partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare.


The American Heart Association (AHA) has an excellent opportunity for an Administrative Associate to support the SouthWest regional Consultant Team and Quality Systems Improvement (QSI) in Dallas, TX. This role will perform complex administrative support and technical program assistance work to remote staff who provide consultation to regional development market teams within six states. Work involves disseminating information, maintaining filing systems, and performing internal administrative support work. This individual will work under general supervision with moderate latitude for the use of initiative and independent judgment.

Essential Job Duties:

  • Develops, coordinates, and maintains record keeping and filing systems.

  • Responsible for logistics of QSI meetings with external customers including creating Eventbrite pages, getting RSVPs, creating agendas, creating/printing handouts, making nametags and signage, registration, catering, slideshows, coordinating speakers, awards and other logistics as needed.

  • General meeting support for the team, which could include creating materials, coordinating virtual meeting logistics and printing packets as requested.

  • Coordination through Outlook for complex interviews/meetings.

  • Monthly expense report submissions for multiple team members.

  • Coordinate travel arrangements for multiple team members (including airfare, hotel, rental cars) as requested.

  • Take notes/action items on team conference calls as requested.

  • Assist in compiling and analyzing data.

  • Assist in preparing reports.

  • Keep track of new hires as they come on board and maintain/document an inventory of onboarding activity.

  • Maintain/Create a master spreadsheet of fundraising events, dates, goals and staff that work with each event.

  • Work with regional Consultant Leads on Outlook distribution lists to update and maintain lists to reflect current staffing.

  • Work with Consultant team to maintain SharePoint resources.

  • Assist in cultivation with field (i.e. put event dates on schedules, reminders to send notes, etc.

  • Other duties as assigned by supervisor.


Want to help get your resume to the top? Take a look at the experience we require:

  • Ability to work on many projects and juggle multiple high priority projects at once while meeting agreed upon deadlines.

  • Ability to work with multiple team members and their different needs for support.

  • Skill in properly handling confidential and sensitive information with tact.

  • Proven ability in effectively managing multiple priorities involving multiple customers.

  • Proven ability in working and making decisions quickly and independently with little to no direct supervision.

  • Knowledge of office management principles and practices and administrative procedures, and promotion of programs.

  • Skill in composing logical, clear, and concise correspondence using appropriate grammar, spelling, and punctuation.

  • Thorough knowledge of business letter writing format, style, and protocol.

  • Skill in maintaining and organizing large amounts of data with precise attention to detail.

  • Skill in applying quantitative/numeric/math skills to perform basic calculations such as averages, percentages, and ratios.

  • Skill in conducting basic research, including gathering and assimilating information pertinent to assignments using the Internet and other resources.

  • Skill in communicating with others to effectively carry out essential job functions.

  • Skill in establishing and maintaining effective working relationships with all levels in the organization and outside contact with healthcare professionals, volunteers, and the public.

  • Skill in effectively interpreting programs and plans.

  • Highschool diploma or GED equivalent required.

  • Must have at least 1-year related experience.

  • Ability to lift 20lbs from ground to waist level with or without reasonable accomodation.

  • Must have at least intermediate knowledge and skill with Microsoft Office 2016 used for word processing, email, presentations and Advancedknowledge and skill with these programs is preferred. These skills are subject to testing.

Click on “New Resume” (or “Existing Resume” if you have previously applied to AHA positions) to submit your online application. Only those deemed most qualified will be contacted to interview.

At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.

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EOE Protected Veterans/Persons with Disabilities

Location US-TX-Irving

Posted Date 3 weeks ago (2/3/2020 1:10 PM)

Requisition ID 2019-5537

Job Family Group Fundraising/Direct Sales

Job Category Administrative/Clerical

Location: Irving, TX