American Heart Association Executive Assistant in Irving, Texas


Are you ready to join an organization where you can make an extraordinary impact every day?

Imagine all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every day. Is it easy? No. Is it worthwhile? Absolutely.

This is satisfying and challenging work that makes a real difference in people's lives. We are where you can achieve professional growth with personal fulfillment. We are where you can connect people to making a lifesaving impact. We are where you can partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare. The American Heart Association is where you can make an extraordinary impact.


The American Heart Association (AHA) has an excellent opportunity for an Executive Assistant in our SouthWest Affiliate office in Irving, TX. The primary responsibilities of this role include providing senior level support to the Senior Vice President of Development for North Texas executing complex administrative support/technical program assistance work. The successful candidate will have a high level of analytical ability, multi-tasked manner of thinking, self-motivated and directed, and possess excellent administrative skills. He or she will have integrity, high motivation, proven ability to produce results in a highly deadline-oriented environment and creativity that will invigorate the AHA’s annual business plan. The Executive Assistant works under minimal supervision with considerable latitude for the use of initiative and independent judgment.

Executive Support Essential Job Duties – 60% of Position

  • Provides administrative support to the SVP NTX such as maintaining calendar, scheduling meetings and making logistical arrangements necessary for internal and external meetings.

  • Provide financial reporting, analysis on expenses and revenue across NTX markets

  • Manages and maintains donor contact information lists and communicates regularly with donors.

  • Works with SVP NTX to ensure timely stewardship and follow up needs are met for key donors, board members and committee members.

  • Maintains an orderly filing system for correspondence and other documents.

  • Working independently and within a team on special nonrecurring and ongoing projects. Acts as project manager for special projects, which may include: planning and coordinating multiple presentations and disseminating information.

  • Performs desktop publishing and creates and develops visual presentations and proposals.

  • Types and designs general correspondence, memos, charts, tables, graphs, spreadsheets, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.

  • Handles confidential information.

Volunteer Recruitment Essential Job Duties – 40% of Position

  • Develop, promote, and maintain a wide range of volunteer opportunities within the organization Survey staff regularly to assess needs for volunteer assistance

  • Maintain Volunteer Service Descriptions for each volunteer assignment

  • Ensure volunteers are staffed to support the various areas of operations, to include visitor service areas, exhibits and education, special events, development, and marketing/communications

  • Conduct and/or arrange for volunteer orientation and training

  • Evaluate all aspects of volunteer programs to ensure effectiveness and to recommend/implement changes as appropriate

  • Maintain accurate records and provide timely statistical and activity reports on volunteer participation


Want to help get your resume to the top? Look at the experience we require:

  • High school diploma or GED equivalent required. College Degree preferred.

  • 4+ years of related experience with 1 year supporting senior/executive level management and 1 year of team management.

  • Proven ability in working and making decisions quickly and independently with little to no direct supervision.

  • Extremely strong interpersonal skills, particularly regarding the judgment, discretion, confidentiality, patience, and understanding necessary for dealing effectively with a diverse body of volunteers, donors, and professional colleagues; independence; and a strong team orientation toward both with internal and external constituencies

  • Ability to work in a team environment and interact with all levels of AHA staff, volunteers and the public.

  • Ability to conceptualize, reason through problems, make effective decisions and develop alternative solutions.

  • Proven organizational skills, detail oriented and experience handling sensitive and confidential information.

  • Skilled in effective oral and written communications including conversing by telephone, business writing with clear and concise narrative reports, evaluations and other narrative pieces.

  • Ability to lift 20lbs from ground to waist level with or without reasonable accommodation.

  • Must have advanced knowledge and skill with Microsoft Office 2010 used for word processing, email, presentations and spreadsheets. Advanced knowledge and skill with these programs is preferred. These skills are subject to testing.

At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.

Be sure to follow us on Twitter to see what it is like to work for the American Heart Association and why so many people enjoy #TheAHALife EOE Minorities/Females/Protected Veterans/Persons with Disabilities

Requisition ID 2018-3377

Job Family Group Business Operations

Job Category Administrative/Clerical