American Heart Association Business Development Coordinator in La Jolla, California

Business Development Coordinator

Job Locations US-CA-La Jolla Posted Date 1 month ago (1 month ago) Requisition ID 2018-3011 Job Family Group Fundraising/Direct Sales Job Category Administrative/Clerical

Overview

Are you ready to join an organization where you can make an extraordinary impact every day?

Imagine all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every day. Is it easy? No. Is it worthwhile? Absolutely.

This is satisfying and challenging work that makes a real difference in people's lives. We are where you can achieve professional growth with personal fulfillment. We are where you can connect people to making a lifesaving impact. We are where you can partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare. The American Heart Association is where you can make an extraordinary impact.

Responsibilities

Under general supervision, coordinates activities and provides administrative, logistics and clerical support to ensure the effective operations of the Division. Responsible for supporting assigned Division campaigns and events, managing various databases, maintaining/ updating information and producing a variety of routine and special reports as scheduled. Position also has responsibilities for participating in overall office coordination to ensure excellent service to internal and external customers.

Major Responsibilities:

  • Provides a wide variety of skilled administrative and clerical support, ensuring all office functions run efficiently. Ensures a high quality of service is provided to all staff and volunteers.

  • Oversees and manages all logistics for assigned campaigns and events

  • Manages budget and expense tracking documents for the Social Market events to ensure they are accurate and timely, researching discrepancies as needed.

  • Oversees general volunteer requests for office and day of events; maintains updated contact information and coordination.

  • Manages data related to the campaign and event through the use of appropriate databases including but not limited to reconciliation, receipting, acknowledging donors, etc. related to aforementioned events.

  • Creates flyers, programs, signage and other collateral, as needed for the events

  • Partners with the Operations Manager on operational procedures, including opening of mail, daily deposits, general ledger reports, monthly postage reports, journal adjustments, and database entry and data management for corporate and individual accounts. Serves as Affiliate Accounting Liaison back up for the office.

  • Coordinates assigned volunteer committees including attracting and recruiting new members and the stewardship and cultivation of these key volunteers. Responsible for communication and activity of assigned committees.

  • Performs other duties as assigned.

Qualifications

  • Advanced knowledge of Microsoft Office applications including Word, Excel, PowerPoint and Outlook

  • Demonstrated ability to organize and manage multiple projects, prioritize tasks and meet deadlines

  • Office administration skills, including general clerical skills.

  • Effective written communication skills, including skill in proof reading for grammar and spelling

  • Effective interpersonal skills and ability to maintain a professional manner in all dealings with customers, staff and others; ability to work in a team environment

  • Ability to keep all work-related information confidential as necessary

Click on “Apply for this job online” to submit your online application or “Log back in!” if you are a returning applicant. Only those candidates deemed most qualified by the hiring manager will be contacted to interview.

At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.

This position not a match with your skills? Click here to see other opportunities with the American Heart Association

Be sure to follow us on Twitter to see what it is like to work for the American Heart Association and why so many people enjoy #TheAHALife EOE Minorities/Females/Protected Veterans/Persons with Disabilities

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