American Heart Association - Administration Jobs

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Job Information

American Heart Association Health Strategies Coordinator - San Diego in La Jolla, California

Overview

Are you ready to join an organization where you can be a relentless force for a world of longer, healthier lives?

Envision all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every single day. Is it easy? No. Is it worthwhile? you bet!

This is satisfying work that makes a real difference in people's lives. You can achieve professional growth with personal fulfillment. You will connect with people and make a lifesaving impact. You will partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare.

Responsibilities

Consider joining our dynamic San Diego Division in making longer, healthier lives possible!

The Health Strategies Coordinator is an integral member of the team and specifically responsible for supporting the Division's Community Health Impact, Communications and Marketing, Community CPR, Quality and Systems Improvement functions and the overall Division to ensure achievement of shared goals.

Reporting to the Senior Director, Community Impact, the Health Strategies Coordinator's primary responsibilities include providing direct data management, administrative and logistics support and project coordination to internal and external partners and involves significant organization and planning, attention to detail, timeline management and facilitating effective communication across team members.

Specific functions include:

  • Provides a wide variety of skilled logistical, administrative, clerical and data management support to Health Strategies team members and project coordination of assigned initiatives and events. Ensures a high quality of service is provided to all staff, volunteers and other external and internal customers.

  • Manages customer and campaign information utilizing AHA systems accurately, timely and completely in accordance with established guidelines.

  • Utilizes and maintains systems and databases including Impact Central, SharePoint and Dynamics to research, enter and report on progress with the Community Plan and reports for the Division and Board of Directors.  

  • Plans, coordinates, implements and evaluates assigned programs and events including coordinating the logistics according to standards, timelines and budget. Recruits, manages and engages program and event volunteers. Provides day of event support as needed.    

  • Creates and manages correspondence, participant registration and event collateral with precise attention to detail.  

  • Provides clerical support to team members including coordinating and filing expense and budget reports, processing invoices, meeting coordination and scheduling assistance.   

  • Proactively ensures timely communication with internal and external partners and customers, supporting collaboration in account management and activities to achieve shared goals.

  • Participates in and provides general administrative and clerical support to ensure effective operations of the division.

Qualifications

Agile team player who thrives in creating excellent customer experiences internally and externally. Professional experience that includes:

  • Demonstrated track record in project management with ability to manage multiple projects simultaneously and meet specified timelines

  • Administrative expertise with complex clerical responsibilities and data management

  • Effective verbal, written and presentation communication skills

  • Effective interpersonal skills with demonstrated ability to develop collaborative working relationships internally and externally

  • Providing administrative and project support to multiple team members in a highly dynamic environment

  • Proficiency with Microsoft Office applications including Word, Outlook, Excel and PowerPoint, Publisher

  • Demonstrated ability to anticipate needs based on project requirements and organizational needs and proactively contribute ideas for maximum effectiveness and efficiency

  • Ability to work and travel as needed to support community-based events and programs   

Preferred Qualifications

  • General knowledge of public health tenets

  • Bilingual proficiency in English and Spanish

  • Proficiency with Canva

Click on “New Resume” (or “Existing Resume” if you have previously applied to AHA positions) to submit your online application. Only those deemed most qualified will be contacted to interview.

At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.

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EOE Protected Veterans/Persons with Disabilities

This position is eligible for the AHA's Employee Referral Program. Please contact Western States HR for details.

Location US-CA-La Jolla

Posted Date 1 month ago (1/24/2020 11:50 AM)

Requisition ID 2020-5591

Job Family Group Business Operations

Job Category Administrative/Clerical

Location: La Jolla, CA

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