American Heart Association - Administration Jobs

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Job Information

American Heart Association Administrative Associate in Louisville, Kentucky


Are you ready to join an organization where you can make an extraordinary impact every day?

Imagine all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every day. Is it easy? No. Is it worthwhile? Absolutely.

This is satisfying and challenging work that makes a real difference in people's lives. We are where you can achieve professional growth with personal fulfillment. We are where you can connect people to making a lifesaving impact. We are where you can partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare. The American Heart Association is where you can make an extraordinary impact.


The American Heart Association (AHA) has an excellent opportunity for an Administrative Associate in our Great Rivers Affiliate office located in Louisville, Kentucky . The organized, enthusiastic, self-motivated Administrative Associate will be responsible for supporting the Louisville Heart Ball and Go Red for Women events. The Associate will be responsible for the coordination of event logistics and volunteers, in addition to providing administrative support like data entry, email campaigns, and sponsorship tracking.

Essential Job Duties:

  • Supports the Heart Ball and Go Red for Women Directors and the signature Heart Ball and Go Red events. This may include other special events as needed

  • Supports Executive Leadership Team meetings

  • Coordinates meetings and calendars

  • Manages and maintains databases including the online event management program. Includes; data entry of participants, sponsorships and donations and generating reports

  • Written correspondence including memos, presentations, newsletters, meeting minutes, meeting agendas, etc

  • Manages event logistics

  • Managing general office functions including reviewing mail and preparing daily banking deposits


Want to help get your resume to the top? Take a look at the experience we require:

  • Must have earned a high school diploma or GED.

  • Must have at least one year experience in a related role.

  • Event planning experience preferred

  • Strong customer service focus.

  • Strong computer skills specifically proficiency with Microsoft Word, Excel, Power Point, Publisher and database tools.

  • Previous experience with sales and/or fundraising databases and accounts payable/receivable programs desired.

  • Experience with social media, specifically Facebook and Twitter.

  • Proven track record of completing administrative related tasks such as reviewing, responding to and typing letters, reviewing documents, manuals and other office correspondence.

  • Self-starter and ability to work independently.

  • Ability to schedule and prepare for

  • Strong organizational skills and detail-oriented with ability to multi-task and thrive in a high-pace work environment.

  • Strong professional written, verbal communication and interpersonal skills including ability to interact with high level corporate executives and community leaders.

  • Ability to successfully pass a background check.

  • Reliable transportation and ability to work some nights/weekends as needed for events.

At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.

Be sure to follow us on Twitter to see what it is like to work for the American Heart Association and why so many people enjoy #TheAHALife

EOE Minorities/Females/Protected Veterans/Persons with Disabilities

Requisition ID 2019-4198

Job Family Group Fundraising/Direct Sales

Job Category Administrative/Clerical

American Heart Association
Equal Opportunity Employer