American Heart Association - Administration Jobs

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Job Information

American Heart Association Event Specialist - Memphis, TN in Memphis, Tennessee

Overview

Are you ready to join an organization where you can make an extraordinary impact every day?

Imagine all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every day. Is it easy? No. Is it worthwhile? Absolutely.

This is satisfying and challenging work that makes a real difference in people's lives. We are where you can achieve professional growth with personal fulfillment. We are where you can connect people to making a lifesaving impact. We are where you can partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare. The American Heart Association is where you can make an extraordinary impact.

Responsibilities

The American Heart Association office in Memphis, TN has an opening for a Development and Event Specialist . Incumbent will report to the Executive Director and be responsible for the overall organizing of high-level fundraising and donor events with back-up support on community outreach events. Candidate will be responsible for the logistics and donor recognition at five core campaigns throughout a 12-month cycle, in addition to ancillary donor cultivation events throughout the year. The five core campaigns are : Mid-South Heart Ball, Heart Walk and Go Red for Women Luncheon, as well as the West TN Heart Walk and Go Red for Women Dinner (Jackson, TN), Additional responsibilities include, negotiating and procuring services from vendors, securing venues, project oversight for deliverables from outside vendors,budget tracking, assisting with the creation of promotional materials, obtaining in-kind donations/auction items, sponsorship fulfillment, and interacting with board members, corporate sponsors, executive committee members, and individual donors. This team member will also serve as back-up support in the absence of the Development Event Specialist and Accounting Liaison, including campaign related financial and donor tracking.

Primary functions to include :

Development and Fundraising Support:

  • Develop campaign plans, facilitate event execution and implement post-event wrap-up remaining fiscally responsible with donor dollars for five core campaigns

  • Working with fundraising directors to activate and facilitate sponsorship tracking and fulfillment

  • Responsible for facilitating the creation and ordering of collateral and print materials, banners, invitations,

  • Collaborate with fundraising directors to coordinate event run of show, production needs, including entertainment, speakers, scripting,

  • Planning of event and / or meeting logistics (i.e.: securing venue, decorations, food, reviewing vendor contractsandproof of insurance, van/truck rentals, permits, vendor negotiations, day-of direction and management,)

  • Recruiting, training and managing our valued volunteers.Building relationships with volunteers and providing consistent communication to ensure volunteer retention

  • Securing auction items and in-kind donations

  • Supporting fundraising directors with coordinating all campaign leadership meetings and ancillary donor recognition events.

  • Supporting all development efforts in the territory taking the lead in managing and implementing donor stewardship programs

  • Position will require periodic travel throughout the designated markets

  • Ensure campaign websites and market website are up to date with volunteer officer information, as well as appropriate sponsor logos and listings

  • Facilitate campaign mass mailings, such as Save-the-Dates, Invitations and Proof-of-Donation letters

Additional responsibilities:

Support Back-up to Accounting Liaison with cross training and profiency in the following:

  • Responsible for intake, recording, accounting, tracking, budgeting, and appropriating revenue and expenses for Affiliate field office events and general donations

  • Weekly campaign reporting, aging reports, invoice submissions and campaign reconciling to Executive Director and Development Directors

  • Serve as field office back-up with all finance and data tracking software platforms to ensure consistent accuracy

Attracting talented, committed employees means offering a competitive benefits package, a smoke free working environment, ongoing professional development and training, and a diverse and inclusive environment in which to work and grow. And we do!

Qualifications

  • Some college or a Bachelor’s degree preferred

  • 2-5 years' prior event planning and/or non-profit experience preferred

  • 2 years’ experience with donor relations and sponsor activation experience preferred

  • Ability to recruit and train office and day-of-event volunteers

  • Excellent computer skills with a proficiency in Microsoft Office programs, including Excel and Outlook

  • Ability to prioritize and handle multiple tasks/detail oriented in a high pace work environment

  • Ability to work independently and sometimes irregular hours

  • Ability to lift 20-30 pounds

  • Ability to travel periodically throughout the surrounding assigned territory

At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.

Be sure to follow us on Twitter to see what it is like to work for the American Heart Association and why so many people enjoy #TheAHALife

EOE Minorities/Females/Protected Veterans/Persons with Disabilities

Requisition ID 2019-4374

Job Family Group Fundraising/Direct Sales

Job Category Administrative/Clerical

American Heart Association
Equal Opportunity Employer

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