American Heart Association Business Development Coordinator in Oakland, California


Are you ready to join an organization where you can make an extraordinary impact every day?

Imagine all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every day. Is it easy? No. Is it worthwhile? Absolutely.

This is satisfying and challenging work that makes a real difference in people's lives. We are where you can achieve professional growth with personal fulfillment. We are where you can connect people to making a lifesaving impact. We are where you can partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare. The American Heart Association is where you can make an extraordinary impact.


The Development Coordinator position is an exciting role in our Oakland office supporting the successful execution of fundraising events such as our Heart Ball, Hard Hats with Heart, Research Roundtable, and Heart Walk. The Coordinator will provide a wide variety of skilled administrative support to the Event Planning and Operations teams. Excellent attention to detail and multitasking skills are a must in this dynamic and fast-paced Bay Area division office!

Major Responsibilities:

  • Assists in the planning and implementation of fundraising events such as Heart Ball, Hard Hats with Heart, Heart Walk, Research Roundtable and other events as assigned. This includes leading volunteer recruitment and management, marketing and event collateral, data management and entry related to the events, event set up and tear down, etc.

  • Supports Special Initiatives Manager, Event Planning Manager and Operations Manager with vendor research, event planning documents, event execution ideas, ordering supplies, obtaining price quotes, securing in-kind donations, drafting and updating event layout diagrams, among other tasks.

  • Completes online grant and sponsorship applications.

  • Processes invoices for payment and serves as an Affiliate Accounting Liaison (AAL) for the office with responsibility for the accurate and timely processing mail/donations at least twice per week with minimal supervision.

  • Other projects and duties as assigned.


  • High school diploma or equivalent. Bachelor's degree preferred.

  • Proficiency in Microsoft Windows programs (i.e., Word, Excel, Outlook) and graphic software (i.e., PowerPoint and Publisher, etc.)

  • Ability and willingness to travel throughout assigned geographical territory and to work weekends as required to support assigned fundraising events.

  • Office administration skills, including general clerical skills (e.g., emailing, scheduling, mailing, copying, telephone etiquette).

  • Effective written communication skills, including skill in proof reading for grammar and spelling, and ability to write professional correspondence.

  • Effective interpersonal skills and ability to maintain a professional but friendly manner in all dealings with staff, volunteers and potential sponsors; ability to work in a team environment with other staff is especially important.

  • Ability to keep all work-related information confidential as necessary .

  • Demonstrated ability to organize and manage multiple projects, prioritize tasks and meet deadlines.

  • Demonstrated ability to communicate proactively supervisors and colleagues.

At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.

Be sure to follow us on Twitter to see what it is like to work for the American Heart Association and why so many people enjoy #TheAHALife EOE Minorities/Females/Protected Veterans/Persons with Disabilities

This position is eligible for the Western States Affiliate Employee Referral Program. Details are available to current American Heart Association employees in the Employee Manual and from HR.

Requisition ID 2018-2802

Job Family Group Fundraising/Direct Sales

Job Category Administrative/Clerical