American Heart Association - Administration Jobs

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Job Information

American Heart Association Business Development Coordinator in Oakland, California


Are you ready to join an organization where you can be a relentless force for a world of longer, healthier lives?

Envision all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every single day. Is it easy? No. Is it worthwhile? you bet!

This is satisfying work that makes a real difference in people's lives. You can achieve professional growth with personal fulfillment. You will connect with people and make a lifesaving impact. You will partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare.


The Business Development Coordinator supports the fundraising campaigns and events for the Bay Area Division of the American Heart Association and, specifically, the Go Red For Women campaign. Responsibilities include detailed event logistics coordination, database management/reporting and administrative/clerical support to ensure that we create exceptional experiences for our volunteers, donors and the community overall.

Primary responsibilities include:

  • Coordinates and implements the planning and execution of detailed projects and tasks based on event timelines and agreed upon goals.

  • Oversees and manages logistics for assigned campaigns and events including:

  • Solicits bids for all printing and event needs; proactively finds ways to decrease costs

  • Secures event permits and rentals

  • Identifies and acquires all necessary equipment, supplies and material needed

  • Oversees event set-up and serves as the lead for all day-of-event activities

  • Recruits, trains and manages event day volunteers; creates, schedules and manages volunteer assignments and conducts post event-follow up

  • Oversees the securing and coordination of live and silent auction opportunities for the events as well as management of that information

  • Develops and/or customizes event collateral, programs, signage and other documents

  • Organizes and implements community activation events including Wear Red Day activities

  • Secures necessary resources and may solicit in-kind donations

  • Manages budget, donation and expense tracking documents for events to ensure timely, accurate data entry and reporting.

  • Manages campaign and financial data using appropriate databases including reconciliation, receipting, donor acknowledgement and reporting.

  • Provides support to the Business Development team in managing communications, scheduling and meeting coordination.

  • Coordinates volunteer requests for office support and day of events; maintains updated contact information and communication.

  • Partners with Operations team on operational procedures and general office operations to ensure efficient, effective administrative support.


Highly collaborative and agile team player with three years or more professional experience that includes:

  • Proficiency in Microsoft Office applications

  • Demonstrated ability to organize and manage multiple projects, prioritize tasks and meet deadlines with quality work

  • Highly effective verbal and written communication skills

  • Interpersonal effectiveness with a strong customer-service orientation

  • Ability to organize, plan and execute corporate events

  • Event management experience and knowledge of AHA’s mission and programs preferred

Click on “New Resume” (or “Existing Resume” if you have previously applied to AHA positions) to submit your online application. Only those deemed most qualified will be contacted to interview.

At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.

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EOE Protected Veterans/Persons with Disabilities

This position is eligible for the AHA's Employee Referral Program. Please contact Western States HR for details.

Requisition ID 2019-4938

Job Family Group Fundraising/Direct Sales

Job Category Administrative/Clerical