American Heart Association - Administration Jobs

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Job Information

American Heart Association Administrative Associate-Go Red For Women in Oklahoma City, Oklahoma


Are you ready to join an organization where you can make an extraordinary impact every day?

Imagine all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every day. Is it easy? No. Is it worthwhile? Absolutely.

This is satisfying and challenging work that makes a real difference in people's lives. We are where you can achieve professional growth with personal fulfillment. We are where you can connect people to making a lifesaving impact. We are where you can partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare. The American Heart Association is where you can make an extraordinary impact.


The American Heart Association (AHA) has an excellent opportunity for an Administrative Associate, supporting both the Executive Director and Go Red for Womenin ourSouthWest Affiliate office in Oklahoma City, OK. Performs complex administrative support and technical program assistance work.Work involves disseminating information, maintaining filing systems, and performing internal administrative support work.Works under general supervision with moderate latitude for the use of initiative and independent judgment.

Essential Job Duties:

  • Coordinates volunteer meetings, trainings and projects as needed including writing meeting minutes, correspondence, logistics and follow- up.

  • May coordinate work between organizational units of the organization.

  • May assistin compiling and analyzing data, making calculations, and preparing reports.

  • Develop, input, and maintain information in appropriate computer software programs, including but not limited to SharePoint, Microsoft Office, Greater Giving, Convio, Blackbaud and E1, to include data reporting.

  • Perform general accounting/bookkeeping processes for billings, check requests, expense reports, income reporting, and other applicable financial transactions. Keep current with the Affiliate budget numbers.Participate in teleconferences and providing feedback about finance processes as applicable.

  • In partnership with Directors and management, coordinates the event logistics. This includes but is not limited to: upkeep on event websites, coordination of regular e-mails, ordering of signage, tents, tables, chairs, etc., design and ordering of event materials and supplies. Also includes assisting in event weekend set-up, volunteer management the day of event, event tear down. Will participate in regular planning meetings with internal and external logistics partners.

  • Establish and maintain superior customer service relations with sponsors, customers, volunteers and donors by providing professional and friendly assistance within best practice guidelines, with proactive resolution of issues or needs.

  • Maintains and processes reports and forwards them to appropriate staff. This includes summary, monthly reconciliation, and lockbox reports.

  • Develops, oversees and/or assists in the development of event brochures, invitations, flyers, newsletters and other materials as needed.

  • May train and oversee the work of others.

  • Knowledge of office management principles and practices and administrativeprocedures, andpromotion of programs.

  • Performs related work as assigned.

Required Skills:

  • Skill inusing standard computer software programs, including Word, PowerPoint, andExcel, as evidenced by formal course work, training, or previousworkexperience (Will be tested).

  • Skill incomposing logical, clear, and concise correspondence usingappropriategrammar, spelling, and punctuation.

  • Skill inmaintaining and organizing large amounts of data with precise attention to

  • Skill in applying quantitative/numeric/math skills to perform basic calculationssuch as averages, percentages and ratios.

  • Skill inconducting basic researchincluding gathering and assimilatinginformation pertinent to assignments using the Internet andother

  • Skill incommunicating with others to effectively carry out essential job

  • Skill inestablishing and maintaining effective working relationships withalllevels in the organization and outside contactwithhealthcareprofessionals, volunteers and the public. Skillinproperly handling confidential and sensitive information with tact and

  • Thorough knowledgeof business letter writing format, style, and protocol.

  • Proven abilityin working and making effective decisions quickly and independentlywithlittle to no direct supervision.

  • Skill ineffectively interpreting programs and plans.


  • High schooldiploma or GED equivalent required.

  • Must haveat least 1 yearrelated experience.

  • Ability to lift 20lbs from ground to waist level with or without reasonable

  • Must have at least intermediate knowledge and skill with Microsoft Office 2010used for word processing, email, presentations andAdvanced knowledge and skill with these programs ispreferred.

  • Must be at least 18 years old.

At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.

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EOE Minorities/Females/Protected Veterans/Persons with Disabilities

Requisition ID 2019-4399

Job Family Group Fundraising/Direct Sales

Job Category Administrative/Clerical

American Heart Association
Equal Opportunity Employer