American Heart Association Administrative Associate, Go Red For Women in Oklahoma City, Oklahoma

Overview

Are you ready to join an organization where you can make an extraordinary impact every day?

Imagine all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every day. Is it easy? No. Is it worthwhile? Absolutely.

This is satisfying and challenging work that makes a real difference in people's lives. We are where you can achieve professional growth with personal fulfillment. We are where you can connect people to making a lifesaving impact. We are where you can partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare. The American Heart Association is where you can make an extraordinary impact.

Responsibilities

The American Heart Association (AHA) has an excellent opportunity for an Administrative Associate in our SouthWest Affiliate office in Oklahoma City, OK. This position performs complex administrative support and technical program assistance work. Work involves disseminating information, maintaining filing systems, and performing internal administrative support work. Responsibilities may include training others. Works under general supervision with moderate latitude for the use of initiative and independent judgment.

Essential Duties:

  • Prepares, interprets, and disseminates information concerning organizational programs and procedures.

  • Prepares, edits, and distributes correspondence, reports, studies, forms, and documents.

  • Participates in the planning and execution of programs.

  • Develops, coordinates, and maintains record keeping and filing systems for their area of responsibility.

  • Responds to inquiries regarding rules, regulations, policies, and procedures.

  • Coordinates meetings, conferences, and seminars.

  • Skill in compiling and analyzing data, making calculations, and preparing reports.

  • May research, compose, design, or edit organizational publications such as brochures, forms, and manuals as requested.

  • Skill in using standard computer software programs, including Word, PowerPoint, and Excel, as evidenced by formal course work, training, or previous work experience.

  • Skill in conducting basic research including gathering and assimilating information pertinent to assignments using the Internet.

  • Skill in communicating with others to effectively carry out essential job.

  • Skill in establishing and maintaining effective working relationships with all levels in the organization and outside contact volunteers and the public.

  • May train others.

  • May oversee the work of others.

  • Performs related work as assigned.

Qualifications

Required Skills:

Want to help get your resume to the top? Take a look at the experience we require:

  • Minimum of 2+ years’ experience in office practices and administrative, supporting multiple staff members.

  • Communicating with others to effectively carry out essential job functions.

  • Establishing and maintaining effective working relationships with all levels in the organization, as well as external stakeholders.

  • Effectively managing multiple priorities involving multiple customers.

  • Meeting management and event management including set up, outlook invitations, copies, catering, logistics and meeting minutes.

  • Experience in travel planning and expense entry/management.

  • Handling confidential and sensitive information with tact and discretion.

  • Intermediate to excelled use in computer software programs including Word, Excel, Outlook and Power Point as evidenced by formal course work, training, or previous work experience.

  • Managing volunteers, volunteer stakeholder groups and distribution lists.

  • Knowledge of business letter writing format, style, and protocol.

  • Maintaining and organizing large amounts of data with precise attention to detail.

  • Applying quantitative/numeric/math skills to perform basic calculations such as averages, percentages, and ratios.

  • Conducting basic research, including gathering and assimilating information pertinent to assignments.

  • Proficiency in MS Word, Excel, Outlook & PowerPoint.

Like most, we work hard, play hard and have some fun in between all that. Work hours are 8:30am - 5:00pm, M-F with a one-hour lunch (37.5 hour work week). Periodically, staff members may be asked to adjust schedule for early or late meetings – still maintaining 37.5 hours per week.

At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.

Be sure to follow us on Twitter to see what it is like to work for the American Heart Association and why so many people enjoy #TheAHALife EOE Minorities/Females/Protected Veterans/Persons with Disabilities

Requisition ID 2017-1703

Job Family Group Fundraising/Direct Sales

Job Category Administrative/Clerical