American Heart Association - Administration Jobs

any people enjoy <a href="" target="_blank" title="" rel="noopener">#TheAHALife </a></p><p style="margin: 0in 0in 0.0001pt; text-align: center;">EOE Minorities/

Job Information

American Heart Association Administrative Associate, Philadelphia Heart Ball (Fundraising Gala) in Philadelphia, Pennsylvania


Are you ready to join an organization where you can make an extraordinary impact every day?

Imagine all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every day. Is it easy? No. Is it worthwhile? Absolutely.

This is satisfying and challenging work that makes a real difference in people's lives. We are where you can achieve professional growth with personal fulfillment. We are where you can connect people to making a lifesaving impact. We are where you can partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare. The American Heart Association is where you can make an extraordinary impact.

The American Heart Association (AHA) has an excellent opportunity for an Administrative Associate inour Great Rivers Affiliate office located in downtown Philadelphia.This position willprovide administrative support to two fundraising directors, manage projects and handle event logistics for AHA’s signature Heart Ball fundraising event, which hosts 700+ attendees during Heart Month in February, and support additional cultivation events and fundraising activities.


Responsibilies include, but are not limited to:

  • Supporting Philadelphia’s signature Heart Ball (gala) and other special events

  • Supporting and participating in c-suite Executive Leadership Team meetings

  • Preparing for meetings, including meeting packet/presentation preparation, coordinating calendars, booking rooms, use of room technology, catering and additional meeting logistics

  • Performing data entry of participants, sponsorships and donations and generating reports

  • Written correspondence including memos, presentations, newsletters, meeting minutes, meeting agendas, etc.

  • Event volunteer coordination, communication, job description and training.

  • Coordinating event logistics

  • Organizing live auctions, incentives andservicesfor events

  • Preparing daily bank deposits and handling account receivables

  • Accounting for event income on a weekly basis

  • Accounts payable and expense reporting

  • Internal and external customer service

  • Shared administrative team office support activities, including opening mail, answering phone, welcoming visitors, etc.


  • Must have earned a high school diploma or GED

  • 2+ year or Bachelor's degree preferred

  • Must have at least one year experience in a related role

  • Strong customer service focus

  • Strong computer skills specifically proficiency with Microsoft Word, Power Point, Publisher and database tools. Advanced skills in Excel preferred.

  • Previous experience with CRM sales and/or fundraising databases and accounts payable/receivable programs preferred

  • Experience with Adobe Creative Suite a plus

  • Experience with social media, specifically Facebook and Twitter

  • Proven track record of completing administrative related tasks such as reviewing, responding to and typing letters, reviewing documents, preparing PowerPoint presentations and other office correspondence

  • Self-starter and ability to work independently

  • Ability to schedule and prepare for meetings

  • Experience and strengths in event logistics with previous experience in large scale fundraising events, including live auctions and coordinating large numbers of volunteers, a plus

  • Strong organizational skills and detail-oriented with ability to multi-task and thrive in a high-pace, deadline driven work environment

  • Strong professional written, verbal communication and interpersonal skills including ability to interact with high level corporate executives and community leaders

  • Ability to successfully pass a background check

  • Reliable transportation and ability to work some nights/weekends as needed for events

At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.

Be sure to follow us on Twitter to see what it is like to work for the American Heart Association and why so many people enjoy #TheAHALife

EOE Minorities/Females/Protected Veterans/Persons with Disabilities

Requisition ID 2018-3453

Job Family Group Fundraising/Direct Sales

Job Category Administrative/Clerical

American Heart Association
Equal Opportunity Employer