American Heart Association - Administration Jobs

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Job Information

American Heart Association Administrative Associate in Philadelphia, Pennsylvania


Are you ready to join an organization where you can be a relentless force for a world of longer, healthier lives?

Envision all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every single day. Is it easy? No. Is it worthwhile? you bet!

This is satisfying work that makes a real difference in people's lives. You can achieve professional growth with personal fulfillment. You will connect with people and make a lifesaving impact. You will partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare.


Are you ready to take your administrative skills to the next level and help impact your community? We are looking to hire an experienced Administrative Associate to provide administrative, project management and community event support to our Community Impact team. This position provides support to assigned staff, events, initiatives and the office overall in an efficient, positive, proactive and customer-centric manner.

Your Key Responsibilities will include (but not be limited to):

  • being an effective AHA ambassador through gaining knowledge about all aspects of providing logistics for community health events;

  • effectively responding to internal and external inquiries ensuring a professional and positive customer experience;

  • handling a variety of projects to support the team;

  • scheduling travel arrangements for assigned staff including but not limited to air, car, hotel and placing confirmations on the calendar for easy accessibility;

  • prepare meeting materials, room/venue reservations, catering, transportation arrangements, meeting invitations, operation of audio visual/videoconference equipment, taking meeting minutes;

  • processing invoices and expense reports;

  • effectively utilizes our accounts payable/receivable/budget software;

  • data processing and reporting utilizing Microsoft Dynamics, Excel and other data tools;

  • handles designated portion of day-of-event logistics.

  • covers mail, receptionist and other general office support as needed;

  • builds presentations and documents for meetings utilizing PowerPoint, Microsoft Word and other technology tools.

In this role, you will be based in our Philadelphia, PA office and will report to the VP Community Impact, Philadelphia and the VP Community Impact/Inclusion.

(Reasonable accommodations may be made to enable individuals with disabilities to perform the required functions.)


If you would like to join our team and be a “ Relentless force for a world of longer, healthier lives ”, review the preferred skills and experience we are looking for below:

  • a college degree or some college preferred, at least a high school diploma or GED and a minimum of 2 years office support experience is needed;

  • advanced skills in Word, Outlook, Excel and PowerPoint are required;

  • strong database management experience;

  • experience in administrative support that includes simultaneously supporting multiple directors and/or events is helpful;

  • able to work in a fast-paced, time-sensitive environment;

  • able to prioritize and coordinate a heavy workload with minimal supervision;

  • possess excellent problem solving, above average communication and customer service skills;

  • convey a positive and professional image;

  • ability to compose correspondence in a professional and visually appealing manner;

  • willing to travel to events and meetings (TBD) as needed;

  • able and willing to work outside of standard hours as needed, including some evenings and weekends in support of events.

To help you be successful you will have access to our award-winning learning platform, the Heart U, as well as various other training and support mechanisms locally and through our National Center.


Attracting hardworking, committed employees means offering a competitive benefits package, ongoing professional development and training, and a diverse and inclusive environment in which to work and grow. And we do. Our Rewards & Benefits package not only gives you the total benefits you want, but also goes above and beyond with innovative programs to develop your skills – helping you grow and thrive at the American Heart Association.

While we can only contact/interview those applicants deemed most qualified for the position, we do appreciate all applicants for their interest and effort in applying. In most cases you can expect to hear from us within one week from the receipt of your completed application.

Click on “New Resume” (or “Existing Resume” if you have previously applied to AHA positions) to submit your online application. Only those deemed most qualified will be contacted to interview.

At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.

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EOE Protected Veterans/Persons with Disabilities

Location US-PA-Philadelphia

Posted Date 1 month ago (10/31/2019 3:25 PM)

Requisition ID 2019-5061

Job Family Group Business Operations

Job Category Administrative/Clerical

Location: Philadelphia, PA