American Heart Association Executive Assistant in Pittsburgh, Pennsylvania
Are you ready to join an organization where you can be a relentless force for a world of longer, healthier lives?
Envision all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every single day. Is it easy? No. Is it worthwhile? you bet!
This is satisfying work that makes a real difference in people's lives. You can achieve professional growth with personal fulfillment. You will connect with people and make a lifesaving impact. You will partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare.
We are looking for an experienced Executive Assistant to support the Executive Vice President (EVP) for our Eastern States region.
Some of the responsibilites you will perform include but are not limited to:
providing Administrative Support to EVP by completing assignments on time with high quality;
ensuring effectiveness by keeping others informed and by providing relevant information to appropriate people;
calendar management, preparation for meetings, and travel coordination for field office leadership;
preparing confidential correspondence, maintaining files and being responsible for the office and clerical systems;
maintaining donor, volunteer and sponsor information;
handling logistics for internal and external meetings and conferences;
working independently and within a team on special nonrecurring and ongoing projects;
serving as project manager for special projects, which may include: planning and coordinating multiple presentations and disseminating information;
planning and preparing weekly, periodic and special reports;
able to work independently with an off site manager.
In this role, you will be based in the Pittsburgh, PA office.
(Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)
If you would like to join our team and be a “ Relentless force for a world of longer, healthier lives ”, review the preferred skills and experience we are looking for below: ( Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)
you have a college degree or some college preferred, at least a high school diploma or GED is required as well as at least 3 consecutive years of supporting the same senior leader/team;
advanced skills in Word, Outlook, Excel and PowerPoint are required;
you will need 2 years of experience preparing budget information, processing invoices, and calculating expenses;
having strong database management experience will be needed in this role;
able to work in a dynamic, time sensitive environment;
able to prioritize and organize a heavy workload with minimal supervision;
ability to plan and coordinate multiple projects;
you possess excellent problem solving, communication and customer service skills;
you are able to convey a positive and professional image;
ability to compose correspondence in a professional and visually appealing manner;
ability to travel to events and meetings as needed;
willingness to work outside of standard hours as needed, with some evenings and weekends as required.
To help you be successful you will have access to our award-winning learning platform the Heart U as well as various other training and support mechanisms locally and through our National Center.
Attracting hardworking, committed employees means offering a competitive benefits package, ongoing professional development and training, and a diverse and inclusive environment in which to work and grow. And we do. Our Rewards & Benefits package not only gives you the total benefits you want, but also goes above and beyond with creative programs to develop your skills – helping you grow and thrive.
While we can only contact/interview those applicants deemed most qualified for the position, we do appreciate all applicants for their interest and effort in applying. In most cases you can expect to hear from us within one week from the receipt of your completed application.
Click on “New Resume” (or “Existing Resume” if you have previously applied to AHA positions) to submit your online application. Only those deemed most qualified will be contacted to interview.
At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.
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EOE Protected Veterans/Persons with Disabilities
Posted Date 4 weeks ago (1/29/2020 6:07 PM)
Requisition ID 2019-5022
Job Family Group Business Operations
Job Category Administrative/Clerical
Location: Pittsburgh, PA