American Heart Association Business Development Coordinator in Portland, Oregon

Overview

Are you ready to join an organization where you can make an extraordinary impact every day?

Imagine all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every day. Is it easy? No. Is it worthwhile? Absolutely.

This is satisfying and challenging work that makes a real difference in people's lives. We are where you can achieve professional growth with personal fulfillment. We are where you can connect people to making a lifesaving impact. We are where you can partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare. The American Heart Association is where you can make an extraordinary impact.

Responsibilities

The Business Development Coordinator plans activities and provides administrative, logistics and clerical support to ensure the effective operations of the Oregon and Southwest Washington Division. This position is responsible for supporting assigned Division campaigns and events, managing various databases, maintaining/updating information and producing a variety of routine and special reports as scheduled. Assigned campaigns include the Heart Ball, Go Red For Women Luncheon and Worksite Wellness Summit. Position is housed in the Portland office with responsibilities for participating in overall office coordination to ensure excellent service to internal and external customers.

Main Responsibilities:

  • Provides a wide variety of skilled administrative and clerical support, ensuring all office functions run efficiently. Ensures a high quality of service is provided to all staff and volunteers.

  • Assists in the planning and execution of work projects to ensure timely completion and achievement of agreed upon goals.

  • Oversees and manages all logistics for assigned campaigns and events.

  • Manages budget and expense tracking documents for assigned campaigns to ensure they are accurate and timely, researching discrepancies as needed.

  • Oversees general volunteer requests for office and day of events; maintains updated contact information and coordination.

  • Manages data related to the campaign and event using appropriate databases including but not limited to reconciliation, receipting, acknowledging donors, etc. related to aforementioned events.

  • Creates flyers, programs, signage and other collateral, as needed for the event.

  • Responsible for activating community partners to execute Wear Red Activities as well as management and execution of related events throughout the year.

  • Coordinates assigned volunteer committees including attracting and recruiting new members and the stewardship and cultivation of these key volunteers. Responsible for communication and activity of assigned committees.

  • Performs other duties as assigned.

Qualifications

  • Advanced knowledge of Microsoft Office applications including Word, Excel, PowerPoint and Outlook

  • Demonstrated ability to organize and manage multiple projects, prioritize tasks and meet deadlines

  • Office administration skills, including general clerical skills.

  • Effective written communication skills, including skill in proof reading for grammar and spelling

  • Effective interpersonal skills and ability to maintain a professional manner in all dealings with customers, staff and others; ability to work in a team environment

  • Ability to keep all work-related information confidential as necessary

At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.

Be sure to follow us on Twitter to see what it is like to work for the American Heart Association and why so many people enjoy #TheAHALife EOE Minorities/Females/Protected Veterans/Persons with Disabilities

This position is eligible for the Western States Affiliate Employee Referral Program. Details are available to current American Heart Association employees in the Employee Manual and from HR.

Requisition ID 2017-1853

Job Family Group Fundraising/Direct Sales

Job Category Administrative/Clerical