American Heart Association Field Support Coordinator in Rochester, New York
Are you ready to join an organization where you can make an extraordinary impact every day?
Imagine all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every day. Is it easy? No. Is it worthwhile? Absolutely.
This is satisfying and challenging work that makes a real difference in people's lives. We are where you can achieve professional growth with personal fulfillment. We are where you can connect people to making a lifesaving impact. We are where you can partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare. The American Heart Association is where you can make an extraordinary impact.
The American Heart Association is the nation’s oldest and largest voluntary organization dedicated to fighting heart disease and stroke. Founded by six cardiologists in 1924, our organization now includes more than 22.5 million volunteers and supporters. We fund innovative research, fight for stronger public health policies, and provide critical tools and information to save and improve lives. Our nationwide organization includes 156 local offices and more than 3,000 employees. We moved our national headquarters from New York to Dallas in 1975 to be more centrally located. The American Stroke Association was created as a division in 1997 to bring together the organization’s stroke-related activities.
What We Do:
To improve the lives of all Americans, we provide public health education in a variety of ways. We’re the nation’s leader in CPR education training. We help people understand the importance of healthy lifestyle choices. We provide science-based treatment guidelines to healthcare professionals to help them provide quality care to their patients. We educate lawmakers, policymakers and the public as we advocate for changes to protect and improve the health of our communities.
The Founders Affiliate of the American Heart Association is recruiting for a Field Support Coordinator position to be based in our Rochester, NY office . This position provides administrative and logistical support, customer service, and data management to assigned fundraising events in the Rochesterand Buffalomarkets to increase the public’s awareness about cardiovascular diseases and stroke in support of the American Heart Association’s mission and in support of our critical fund-raising events. This is an hourly position and staff work a 37.5 hour work week.
Your Key Responsibilities will include (but not be limited to):
Event Logistics: to include coordinating event materials (invitations, brochures, tribute journals, gift bags); preparing attendee list and tracking registration; working with vendors; obtaining required permits; attending assigned events to help with set-up and tear down; acting as AHA liaison for event vendors, and contact person at event site on event day; and working with the director to ensure all event related items are completed in a timely manner. Recruitment and management of event volunteers.
Administrative and data management: to include data entry into event management systems; processing invoices and payments; preparing correspondence and spreadsheets, informational materials and reports; supporting fundraising directors in meetings and at events as needed, (meeting minutes, administrative support).
In this role, you will report to Colleen our Director of Business Operations for Rochester/Buffalo. You will provide administrative and logistical support for 2-3 fundraising events and associated wrap-around events and meetings and may support 2 or more Fund Raising Directors.
As the ideal candidate for the Field Support Coordinator position we need you to bring your 2 plus years of experience in administrative support; you must like working in a fast paced, time sensitive environment; you love to multi-task and can easily organize a heavy workload with minimal supervision; you possess excellent problem solving, communication and customer service skills and you convey a positive and professional image. To help you be successful you will have access to our award-winning learning platform the Heart U as well as various other training and support mechanisms locally and through our National Center.
If this sounds like you, review the preferred skills we are looking for below: ( Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)
You should have excellent written and verbal skills, above average communication and customer service skills; the ability to compose correspondence in a professional and visually appealing manner; advanced skills in Word, Outlook, Excel and PowerPoint are required; and database experience is highly preferred. You must be willing to travel to events and meetings as needed in support of your Director which may include some work outside of standard hours including weekends.
Education: Must have earned a high school diploma or GED. College degree or some college preferred. Related experience may be substituted as follows: 1 ½ years experience equates to 1 full time year of higher education.
Experience: Must have at least 2 years of experience in administrative support. Experience supporting multiple directors and/or supporting fundraising events is highly desirable. This experience may also count towards satisfying this position’s educational requirement.
Attracting talented, committed employees means offering a competitive benefits package, ongoing professional development and training, and a diverse and inclusive environment in which to work and grow. And we do.
Our Rewards & Benefits package not only gives you the total benefits you want, but also goes above and beyond with innovative programs to develop your skills – helping you grow and thrive at the American Heart Association.
If you have questions related to the salary for this position, please feel free to e-mail me at firstname.lastname@example.org .
While we can only contact/interview those applicants deemed most qualified for the position, we do appreciate all applicants for their interest and effort in applying. In most cases you can expect to hear from us within one week from the receipt of your completed application.
Click on “Apply for this job online” to submit your online application or “Log back in!” if you are a returning applicant. Only those candidates deemed most qualified by the hiring manager will be contacted to interview.
At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.
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Job Family Group Fundraising/Direct Sales
Job Category Administrative/Clerical