American Heart Association - Administration Jobs

any people enjoy <a href="" target="_blank" title="" rel="noopener">#TheAHALife </a></p><p style="margin: 0in 0in 0.0001pt; text-align: center;">EOE Minorities/

Job Information

American Heart Association Administrative Associate-Socials in San Antonio, Texas


Are you ready to join an organization where you can make an extraordinary impact every day?

Imagine all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every day. Is it easy? No. Is it worthwhile? Absolutely.

This is satisfying and challenging work that makes a real difference in people's lives. We are where you can achieve professional growth with personal fulfillment. We are where you can connect people to making a lifesaving impact. We are where you can partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare. The American Heart Association is where you can make an extraordinary impact.


General Description

Seeking a dedicated individual to join a dynamic team to deliver excellent volunteer and donor experiences in support of our mission. Performs complex administrative support (including financial management of funds, data management, volunteer management and meeting and event support) to the AHA Socials Team. The Socials Team is responsible for planning and implementing the annual Go Red for Women (GRFW) and Heart Ball campaigns.Work involves disseminating information, maintaining data systems, and performing internal and external administrative support work. Works under general supervision of the GRFW and Heart Ball Directors with latitude for the use of initiative and independent judgment.Ideally, the successful candidate would be interested in growing professionally within the organization and would be interested in additional responsibilities moving forward.

Administrative and Financial Accountability

  • Coordinates meetings and manages event logistics for both GRFW and Heart Ball.

  • Assists in compiling and analyzing data, making calculations, and preparing reports.

  • Logistics Planning and Execution

  • Track attendance, prepare presentation materials, arrange logistics, and execute post-event follow up.

  • Tracks daily revenue, submits donor commitment forms for processing, and coordinates invoice payments. In addition, ensures that all gift data is enter correctly to the different databases and acknowledgements are processed in a timely manner.

  • Process and track all revenue and expenses associated with each event.

  • Manage and maintain event data with particular attention to detail and accuracy

Vendor Coordination

  • Obtain and submit proper paperwork for setting up vendors within the AHA system.

  • Submit vendor invoices for payment.

  • Ensure vendors receive correct and updated information from AHA.

  • Maintain proper paper and electronic copies of contracts, payments, and calendars.

Communication & Volunteer Management

  • Identify and secure individuals and/or groups of volunteers to assist with event execution.

  • Maintain a volunteer database with contact information.

  • Coordinate meeting times and trainings for volunteers.

  • Ability to effectively and consistently communicate with internal team members and volunteers – IM, phone, meeting notes, Facebook pages, event websites, email, etc


Required Skills:

  • Knowledge of office management principles and practices and administrative procedures.

  • Skill in using standard computer software programs, including Word, PowerPoint, and Excel, as evidenced by formal course work, training, or previous work experience (May be tested).

  • Skill in composing logical, clear, and concise correspondence using appropriate grammar, spelling, and punctuation.Thorough knowledge of business letter writing format, style, and protocol.

  • Skill in maintaining and organizing large amounts of data with precise attention to detail.

  • Skill in applying quantitative/numeric/math skills to perform basic calculations such as averages, percentages and ratios.

  • Skill in establishing and maintaining effective working relationships with all levels in the organization and outside contact with healthcare professionals, volunteers and the public.

  • Skill in properly handling confidential and sensitive information with tact and discretion.

  • Proven ability in effectively managing multiple priorities involving multiple customers.

  • Skill in effectively interpreting programs and plans.

  • High school diploma or GED equivalent required.

  • Must have at least 1-year related experience.

  • Ability to lift 20lbs from ground to waist level with or without reasonable accommodation.

  • Must have at least intermediate knowledge and skill with Microsoft Office 2010 used for word processing, email, presentations and spreadsheets. Advanced knowledge and skill with these programs is preferred. These skills are subject to testing.

  • Must be 18 years old.

  • Must have reliable transportation.

At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.

Be sure to follow us on Twitter to see what it is like to work for the American Heart Association and why so many people enjoy #TheAHALife

EOE Minorities/Females/Protected Veterans/Persons with Disabilities

Requisition ID 2019-4231

Job Family Group Fundraising/Direct Sales

Job Category Administrative/Clerical

American Heart Association
Equal Opportunity Employer