American Heart Association - Administration Jobs

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Job Information

American Heart Association Administrative Associate in San Antonio , Texas


Are you ready to join an organization where you can be a relentless force for a world of longer, healthier lives?

Envision all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every single day. Is it easy? No. Is it worthwhile? you bet!

This is satisfying work that makes a real difference in people's lives. You can achieve professional growth with personal fulfillment. You will connect with people and make a lifesaving impact. You will partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare.


The American Heart Association (AHA) has an excellent opportunity for an Office Manager in our SouthWest regional office in San Antonio, TX. The primary responsibilities of this role include providing senior-level support to the Executive Director and the overall division office. This role is approximately 75% administrative support and 25% operations/office management for a standalone building. The successful candidate will be analytical and strategic in thinking and will act with the highest level of integrity. He or she will be self-motivated and able to simultaneously manage multiple tasks; possess excellent administrative and communication skills; and demonstrate a proven ability to produce results in a results-oriented, fast-paced environment. The Office Manager works under minimal supervision with considerable latitude for the use of initiative and independent judgment.

Essential Job Duties:

  • Provide complex administrative and technical assistance to the Executive Director and on behalf of the San Antonio Division

  • Maintain calendars, coordinate meetings, and make all related logistical arrangements

  • Assist in the planning or preparation of agendas, reports, manuals, and minutes for meetings

  • Schedule and coordinate travel, conferences, and division activities as needed

  • Serve as the accounting liaison for the San Antonio Division to achieve accurate coding and management of income and expenses, as well as follow all AHA established financial policies and best practices

  • Effectively lead and complete both nonrecurring and ongoing projects in an accurate manner within established timelines, working independently and/or collaboratively as required

  • Manage and maintain donor/volunteer contact information and ensure 100% accuracy of data reported in all related systems and on all generated documents, to include but not be limited to: rosters; distribution lists; member biographies; and Five Star, Gold Standard Board, and United Way applications

  • Assist in implementing a consistent, year-round volunteer and donor recognition engagement program to help drive individual, corporate, and major gifts

  • Ensure timely stewardship of all key contributors by generating letters of recognition, receipt, and appreciation which note monetary and in-kind gifts

  • Serve as frontline, first point of contact for all office matters, including coordination with property management and AHA regional/national operations teams

  • Maintain office equipment, security, shipments/mail, supplies, and all shared spaces

  • Handle confidential information with the utmost integrity and always speak with a trustworthy voice

  • Other duties as assigned by supervisor


Want to help get your resume to the top? Take a look at the experience we require:

  • High school diploma or GED equivalent required; college degree preferred

  • Four years of related experience with one-year supporting senior/executive level management

  • Proven ability in working and making decisions quickly and independently with little to no direct supervision

  • Strong interpersonal skills, particularly regarding the judgment, discretion, confidentiality, patience, and understanding necessary for dealing effectively with a diverse body of volunteers, donors, and colleagues;

  • Demonstrated ability and self-motivation to work independently or in a team setting toward common goals with internal and external clients. Ability to influence team members without supervisory authority.

  • Must have advanced knowledge and skill with Microsoft Office 2016 used for word processing, email, presentations and spreadsheets (skills subject to testing)

  • Ability to work in a team environment and interact with all levels of AHA staff, volunteers, and the public

  • Ability to conceptualize, reason through problems, make effective decisions, and develop alternative solutions

  • Proven organizational skills, detail-oriented, and experience handling sensitive and confidential information

  • Skilled in effective oral and written communications

  • Ability to lift 20lbs from ground to waist level with or without reasonable accommodation

Click on “New Resume” (or “Existing Resume” if you have previously applied to AHA positions) to submit your online application. Only those deemed most qualified will be contacted to interview.

At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.

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EOE Protected Veterans/Persons with Disabilities

Location US-TX-San Antonio

Posted Date 1 week ago (11/27/2019 11:15 AM)

Requisition ID 2019-5397

Job Family Group Fundraising/Direct Sales

Job Category Administrative/Clerical

Location: San Antonio , TX