American Heart Association - Administration Jobs

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Job Information

American Heart Association Temporary Administrative Associate in San Antonio, Texas


Are you ready to join an organization where you can be a relentless force for a world of longer, healthier lives?

Envision all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every single day. Is it easy? No. Is it worthwhile? you bet!

This is satisfying work that makes a real difference in people's lives. You can achieve professional growth with personal fulfillment. You will connect with people and make a lifesaving impact. You will partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare.


The American Heart Association (AHA) has an excellent opportunity for a Temporary Administrative Associate position in our San Antonio office(February 10 th through March 6 th , 2020). This position will assist with all duties needed for the execution of the Vestido Rojo Women's Conference on.

Essential Job Duties:

  • Planning and Logistical Execution of Vestido Rojo

  • Tracks attendance, prepares presentation materials, arranges logistics and post-follow up, set up and actively participate in committee planning meetings (i.e., order meals, arrange room, facilitate AV needs, greet and help to host attendees, etc.)

  • Community Impact Sponsor Activations

  • Assists with planning and facilitation of all sponsor activations within the community with identified partners

  • Provides oversight of related logistical details and attends associated events as needed to help execute

  • Data Maintenance

  • Learns and correctly utilizes required software programs (i.e., Greater Giving, Magnolia Clipping Service_

  • Prepares, edits, and distributes correspondence, reports, forms, and documents

  • Performs daily searches for media coverage and save relevant material on division shared drive

  • Vendor Coordination

  • Obtains proper vendor paperwork and submits to appropriate parties

  • Ensures vendors receive correct and updated information from AHA

  • Coordinates with vendor during the event

  • Volunteer Recruitment and Coordination for Events

  • Reaches out to volunteers and/or groups

  • Maintains a volunteer database with contact information

  • Coordinates times and positions for volunteers

  • Communications

  • Assists in coordinating media interviews

  • Greets/shepherds media onsite at event(s)

  • Checks daily for media coverage of Vestido Rojo, GRFW Summit, and/or general Heart Month activities

  • Manages presentation materials pre-event and oversees formatting into final version

  • Receives MC at event(s) and handles all related logistical details

  • Creates photography shot lists and manages onsite photographer

  • Manages onsite social media

  • Prints scripts and event RoS; compiles media kits


Skills Needed:

  • Ability to comfortably navigate Windows operating system

  • Ability to quickly learn new and complex software - experience with Greater Giving or similar nonprofit fundraising software is a plus

  • Ability to focus on a detailed, potentially tedious task for several hours while ensuring quality and accuracy

  • Ability to follow detailed directions

  • Commitment to complete and accurate data, as well as accurate spelling/grammar

  • Ability to interface with external and internal customers in a friendly, professional manner via phone or email

  • Intermediate Microsoft Word skills (mail-merging knowledge is a plus)

  • Basic Microsoft Outlook and Excel skills

  • Office administration skills, including general clerical skills (e.g., basic computer knowledge, email etiquette, email organization, filing, typing, copying, telephone etiquette and office operations.

  • Ability to work in a team environment (e.g., effective interpersonal and customer relations skills)

  • High school diploma or GED equivalent required

  • Must have the ability to lift at least 20 lbs. from the ground to waist level with or without reasonable accommodation

  • Bilingual speaking abilities are strongly preferred

Click on “New Resume” (or “Existing Resume” if you have previously applied to AHA positions) to submit your online application. Only those deemed most qualified will be contacted to interview.

At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.

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EOE Protected Veterans/Persons with Disabilities

Location US-TX-San Antonio

Posted Date 3 weeks ago (1/31/2020 5:45 PM)

Requisition ID 2020-5710

Job Family Group Fundraising/Direct Sales

Job Category Administrative/Clerical

Location: San Antonio, TX