American Heart Association - Administration Jobs

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Job Information

American Heart Association Community Impact & Division Coordinator in Seattle, Washington


Are you ready to join an organization where you can make an extraordinary impact every day?

Imagine all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every day. Is it easy? No. Is it worthwhile? Absolutely.

This is satisfying and challenging work that makes a real difference in people's lives. We are where you can achieve professional growth with personal fulfillment. We are where you can connect people to making a lifesaving impact. We are where you can partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare. The American Heart Association is where you can make an extraordinary impact.


As an integral member of the Puget Sound Division, the Community Impact and Division Coordinator is responsible for advancing the American Heart Association’s mission through providing detailed project management, administrative, logistics and clerical support to the overall division and the Community Impact team specifically to achieve overall health impact, revenue and volunteerism goals. This includes coordinating the daily operations of the division, providing direct data management, administrative and logistics support and project coordination to internal and external partners. Responsibilities involve significant organization and planning, attention to detail, timeline management and facilitating effective communication across team members, supporting collaboration across campaigns and initiatives to achieve shared goals.

Primary areas of responsibility include:

Sponsorship Activation

Coordinates the activation of sponsorships, grant projects and healthcare programs for the Division in compliance with intended goals and objectives including a comprehensive work plan, budget, contract developments, timelines, policies, and regulatory requirements. Coordinates resources and communication to ensure that all internal and external stakeholders are informed and involved as needed for optimal achievement of project deliverables. Creates and/or adapts collateral and materials needed. Coordinates the sharing of information, strategies and best practices across department functions and divisions.

Community Impact Coordination

Manages the coordination and implementation of assigned projects. Manages customer and campaign information utilizing AHA systems accurately, timely and completely in accordance with established guidelines. Utilizes and maintains systems and databases including Community Commons, SharePoint and Dynamics to research, enter and report on progress with the Community Plan and reports for the Division and Board of Directors.


Actively recruits, engages and develops a diverse volunteer base. Includes the recruitment, management, engagement and following-up with collective impact partners, volunteers and supporters of the Division's overall efforts in the organization and assigned Affiliate-wide Community Impact initiatives and projects. Manages the Division's requests for health fairs and speakers. Manages volunteer orientation and recognition, ongoing communication and networking.


Participates in accounting and cash receipts management and serves as the back-up Affiliate Accounting Liaison. Completes income and expense processing for the division. Maintains all financial information in accordance with AHA policies and regulatory requirements.

Division Support

Provides a wide variety of skilled logistical, administrative, clerical and data management support to Community Impact and the overall Division. Serves as the primary contact at reception for incoming visitors and calls. Coordinates special projects. Ensures a high quality of service is provided to all staff, volunteers and other external and internal customers.


  • 3 years or more related experience

  • Demonstrated track record in project management with ability to manage multiple projects simultaneously and meet specified timelines.

  • Demonstrated administrative expertise with complex clerical responsibilities and data management

  • Effective oral and written communication skills

  • Effective interpersonal skills with demonstrated ability to develop collaborative working relationships internally and externally

  • Experience providing administrative and project support to multiple team members in a highly dynamic environment

  • Proficiency in Microsoft Office applications including PowerPoint and Publisher

  • Demonstrated ability to anticipate needs based on project requirements and organizational needs and proactively contribute ideas for maximum effectiveness and efficiency.

Additional skills and experience that will help support success are:

  • Proficiency in Microsoft Dynamics

  • Knowledge of public health intervention strategies

  • Experience in creating marketing or event collateral

At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.

Be sure to follow us on Twitter to see what it is like to work for the American Heart Association and why so many people enjoy #TheAHALife

EOE Minorities/Females/Protected Veterans/Persons with disabilities

This Western States Affiliate position is eligible for the Employee Referral Program. Please contact HR for details.

Requisition ID 2019-4043

Job Family Group Business Operations

Job Category Administrative/Clerical

American Heart Association
Equal Opportunity Employer