American Heart Association - Administration Jobs

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Job Information

American Heart Association Executive Assistant, HR in St. Louis, Missouri


Are you ready to join an organization where you can make an extraordinary impact every day?

Imagine all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every day. Is it easy? No. Is it worthwhile? Absolutely.

This is satisfying and challenging work that makes a real difference in people's lives. We are where you can achieve professional growth with personal fulfillment. We are where you can connect people to making a lifesaving impact. We are where you can partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare. The American Heart Association is where you can make an extraordinary impact.


We are seeking an experienced Executive Assistant, HR to work in a fast-paced environment in our St. Louis, MO office. The Executive Assistant will provide administrative support to the Senior Vice President of Human Resources and the Human Resources Department in a way that allows the department to function efficiently and effectively by applying strong organizational skills. The Executive Assistant is to serve as a catalyst to all HR-sponsored programs and activities so that exceptional customer service is rendered to all regional staff. #LI-CS1


  • Provides direct assistance to the Senior Vice President of Human resources by maintaining Outlook Calendar; making travel arrangements, completing research assignments, and creating detailed and creative reports.

  • Acts as a liaison to the HR department by scheduling HR interviews, administering online pre-employment assessments and background checks, maintaining accurate candidate files, generating template training plans, training reports, distributing new hire packets.

  • Maintains current and accurate staff and department reports, including charts of organization, weekly e-newsletter, training, compliance, etc.

  • Ensures the success of HR programs and initiatives by coordinating and scheduling meetings, developing registration processes, preparing and distributing pre-event packets, ordering food and supplies/materials, coordinating travel and lodging, and follow up correspondence.

  • Provides exceptional customer service by developing and maintaining an understanding of department initiatives.

  • Keeps current with department budget numbers, and Association accounting practices and processes to process HR invoices in a timely manner.

  • Maintains current data on the HR SharePoint site current.

  • Attend appropriate events, meetings, and conferences as necessary.


Want to help get your resume to the top? Take a look at the experience we require:

  • Must have intermediate knowledge and skill with Microsoft Office 2010 or higher used for word processing, email, presentations, and spreadsheets. Advanced knowledge and skill with these programs is preferred. These skills are subject to testing.

  • Must be at least 18 years old.

  • High School Diploma or equivalent required.

  • SharePoint and HR database experience preferred.

  • Strong organizational skills.

  • Ability to manage multiple projects simultaneously.

  • Strong oral and written communication skills.

  • Strong work ethic with high level of integrity.

  • Ability to work in a team environment and interact with all levels of staff.

  • Ability to initiate and nurture relationships with internal and external constituents.

  • Goal-oriented and solution-minded with a knack for process improvement.

  • Attention to detail and effective time management skills.

Attracting talented, committed employees means offering a competitive benefits package, ongoing professional development and training, and a diverse and inclusive environment in which to work and grow. And we do.

At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.

Be sure to follow us on Twitter to see what it is like to work for the American Heart Association and why so many people enjoy #TheAHALife

EOE Minorities/Females/Protected Veterans/Persons with Disabilities

Location US-MO-St. Louis

Posted Date 2 weeks ago (11/21/2019 5:46 PM)

Requisition ID 2018-3394

Job Family Group Business Operations

Job Category Administrative/Clerical

Location: St. Louis, MO