American Heart Association - Administration Jobs

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Job Information

American Heart Association Administrative Support Coordinator (Events) in Utica, New York


Are you ready to join an organization where you can make an extraordinary impact every day?

Imagine all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every day. Is it easy? No. Is it worthwhile? Absolutely.

This is satisfying and challenging work that makes a real difference in people's lives. We are where you can achieve professional growth with personal fulfillment. We are where you can connect people to making a lifesaving impact. We are where you can partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare. The American Heart Association is where you can make an extraordinary impact.


The American Heart Association is recruiting for an Administrative Support Coordinator to support the fundraising directors and our critical fund-raising events in the Mohawk Valley.

As the Administrative Support Coordinator you will work with the Director on Event Logistics such as:

  • coordinating event materials (invitations, brochures, tribute journals, gift bags);

  • preparing attendee list and tracking registration;

  • working with vendors;

  • obtaining required permits;

  • attending assigned events to help with set-up and tear down;

  • acting as contact person at event site on event day;

  • working as part of a team to ensure all event related items are completed in a timely manner.

You will also be responsible for the administrative and data management requirements like :

  • data entry into event management systems;

  • processing invoices and payments;

  • preparing correspondence and spreadsheets,

  • informational materials and reports;

  • supporting fundraising directors in meetings and at events as needed, (meeting minutes, administrative support);

  • provide administrative support to event committees including meeting minutes and administrative support.

In this role, you will be based in our Utica, NY office and will report to the Senior Director Business Operations. You may support 2 or more fundraising directors and their events in the Utica market.


If you want to join our team and be a “ Relentless force for a world of longer, healthier lives ”, review the preferred skills and experience we are looking for below: ( Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

  • a college degree or some college preferred, at least a high school diploma or GED is required;

  • advanced skills in Word, Outlook, Excel and PowerPoint are required;

  • strong database management experience;

  • experience in administrative support that includes simultaneously supporting multiple directors and/or fundraising events is highly desirable;

  • able to work in a fast paced, time sensitive environment;

  • able to multi-task and organize a heavy workload with minimal supervision;

  • possess excellent problem solving, above average communication and customer service skills;

  • convey a positive and professional image;

  • above average communication and customer service skills;

  • ability to compose correspondence in a professional and visually appealing manner;

  • must be willing to travel to events and meetings as needed in support of the fundraising initiatives;

  • must be willing to work outside of standard hours as needed, including weekends in support of events.

To help you be successful you will have access to our award-winning learning platform the Heart U as well as various other training and support mechanisms locally and through our National Center.


Attracting talented, committed employees means offering a competitive benefits package, ongoing professional development and training, and a diverse and inclusive environment in which to work and grow.And we do.Our Rewards & Benefits package not only gives you the total benefits you want, but also goes above and beyond with innovative programs to develop your skills – helping you grow and thrive at the American Heart Association.

If you have questions related to the salary for this position, please feel free to e-mail me at .

While we can only contact/interview those applicants deemed most qualified for the position, we do appreciate all applicants for their interest and effort in applying.In most cases you can expect to hear from us within one week from the receipt of your completed application.

At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.

Be sure to follow us on Twitter to see what it is like to work for the American Heart Association and why so many people enjoy #TheAHALife

EOE Minorities/Females/Protected Veterans/Persons with Disabilities

Requisition ID 2019-4384

Job Family Group Fundraising/Direct Sales

Job Category Administrative/Clerical

American Heart Association
Equal Opportunity Employer