American Heart Association Administrative Editorial Assistant - Part-time in Waltham, Massachusetts


Are you ready to join an organization where you can make an extraordinary impact every day?

Imagine all Americans enjoying ideal cardiovascular health free of heart disease and stroke.At the American Heart Association and American Stroke Association, we get to work toward that goal every day.Is it easy?No.Is it worthwhile?Absolutely.

This is satisfying and challenging work that makes a real difference in people's lives.We are where you can achieve professional growth with personal fulfillment.We are where you can connect people to making a lifesaving impact.We are where you can partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare.The American Heart Association is where you can make an extraordinary impact.


The American Heart Association (AHA) has an excellent opportunity for an Administrative Editorial Assistant in our Waltham, MA office.

This is a part time opportunity and we are looking for someone approx. 20 hrs. per week.

The Administrative Editorial Assistant works with members of the Scientific Publishing department in the day-to-day operations by providing administrative support to all publishing partners,including but not limited to correspondence with authors on page proofs and other manuscript details, logging in manuscripts, and so on.

Essential Job Duties:

  • Assist in all aspects of the publication process, including but not limited to checking in new submissions, facilitating peer review, preparing and sending author and reviewer communications.

  • Assist with responding to author queries , as well as requesting and collecting author paperwork .

  • Manage project timelines and deadline compliance , while effectively communicating project statuses and related information as required.

  • Develop and maintain working knowledge of department budget and conscience effort to contribute to budget goals of department.

  • Provide excellent customer service to internal and external customers and volunteers, for example, responding to author queries.

  • Collaborate effectively with other OSO departments and AHA departments to meet departmental and organizational goals.

  • Utilize vendor and/or AHA systems (e.g. E1, COI, Seibel, etc.) efficiently and competently to complete duties/projects.

  • Successfully complete multiple duties and projects while managing competing demands and priorities.

Want to help get your resume to the top? Take a look at the experience we require:


  • Bachelor's degree in English, Creative Writing, or related area of study or equivalent work experince.

  • Minimum six (6) months of related work experience.

  • Excellent written and oral communication skills.

  • Experience with Microsoft Office and Adobe Acrobat.

  • Project management knowledge.

  • Ability to work independently managing multiple projects and deadlines.

  • Attention to detail and strong organizational skills.

Here are some of the preferred skills we are looking for:

  • Publishing experience.

  • Copy editing and/or style editing experience.

  • Experience working in a nonprofit organization.

So, are you ready to work for the largest voluntary health organization dedicated to fighting heart disease, stroke and other cardiovascular diseases?

Click on “Apply for this job online” to submit your online application or “Log back in!” if you are a returning applicant. Only those candidates deemed most qualified by the hiring manager will be contacted to interview.

At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.

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Job Family Group Marketing & Communications

Job Category Administrative/Clerical